Washington State Geographic Information Council (WAGIC)April 16, 1998 Meeting Minutes
Videoconference meeting originated from: Lacey, WA
Introductions- Tom Nolan, WAGIC Chair
From Lacey, Tom Nolan welcomed members in Spokane, Mount Vernon, Pasco, Vancouver and Seattle.
Announce Results of Ballot for New Chair- Tom Nolan
Tom Nolan announced that Larry Sugarbaker (Department of Natural Resources) has been elected as the new WAGIC chair starting with the June 1998 meeting. Larry told the council he is looking forward to the next year as chair. Larry said one of his goals is to maintain strong representation from local government. So, he hopes Tom stays active and represents local government on the council. Tom said he enjoyed his two terms as chair and he would like to continue to stay involved in the Council.
Jeff Holm (DIS, WAGIC Coordinator) mentioned that the council would have an informal ceremony for transferring the chair at the bi-monthly June meeting. There will also be a no-host thank you lunch for Tom Nolan in Olympia following the June meeting.
Vendor Presentation: Enabling Technologies, Inc of Richland, WA- An overview of their Metadata Collection tool. - Eric Meyer & Wes Hatling
Eric said in order to develop their Metadata tool, Enabling Technologies built a relationship with a consulting data architect, Mike Brackett, and built a relational data model for the database to support the FDGC metadata standard. Enabling Technologies' database is flexible and allows organizations to build Metadata to their standards. People can modify their Metadata using this user-friendly tool, which includes a built in help file.
Eric stated that this system also allows contact information and related information to be reused. People can also attach external databases to the system so they can share their databases among different user groups. Eric said the 2nd version of this product would allow people to search using spatial coordinates, identification information and key words. This capability will make the database more manageable and maintainable at the client level. Organizations will be able to populate and maintain a central database with different clients.
Questions and/or Comments
Someone asked when Version Two would be available. Eric said Version Two will be available in June, 1998.
Tom Nolan asked if Metadata collection was Enabling Technologies main line of business. Eric said that Enabling Technologies is a software engineering company. They custom create application for a variety of purposes and serve customers in Engineering, Environmental, Laboratory, Occupational Health, Agriculture, and Financial Industries. Enabling Technologies has offices in Seattle, Denver, Baton Rouge, Moxee, Austin, and Richland, Washington.
If anyone has any questions they can contact Enabling Technologies at (509) 375-7723 or visit their web site at http://www.enabletech.com.
Larry Sugarbaker said it might be helpful to get Enabling Technologies involved in the Framework Management Group. Therefore, Larry said he may contact them in the future. Larry asked if they are looking at other database products for other enterprise solutions. Eric said that the only platform they have currently built the database in is Sequel Server. They haven't done the work in other platforms, such as Oracle, though Eric said there is a possibility of doing this in the future.
Jeff said he will provide a link to Enabling Technologies website off of the WAGIC Homepage from the 'recent vendor presentations' page. Jeff also mentioned that he has been using this tool in the Metadata Creation workshops as an example of a standalone database that will serve as a tool to collect FGDC compliant Metadata. Jeff said it is a good product, and he encouraged people to look at it.
Jeff asked if SMMS able to support the NBII extension to the Metadata content standard? Wes said that the potential for this is available, but this capability will be market driven.
Year 2000 Problem Overview- John Saunders, Manager of the Year 2000 Program Office, Department of Information Services
John discussed the following two areas of Y2K:
- An Overview of the Global nature of the problem
- A View from State Government
- Business Applications
- Off-the-Shelf Software
- Process Control Systems (Embedded Systems)
The problem is embedded throughout all control systems and devices (e.g. traffic controls, medical labs, fire alarms, and power plants). Organizations need to know how they are going to deal with the systems and equipment that are effected. This problem goes beyond the data center and older mainframes.
John said that DIS tracks 3rd party software vendors' compliance and he recommends that everyone check into vendors to see whether or not they are going to be Y2K compliant. John also said he recommends testing vendors products to see if they meet your requirements.
A Unique Problem
- Tedious Testing is 45-60%
- Fixed Schedule
- Leap Year
- Cant Cancel Conversions
- No Precedent
- Total World-Wide Costs - 600 Billion (Gartner Group Estimate)
- Total Costs of Litigation - 1 Trillion (Gartner Group Estimate)
- Federal Government's Costs - 4.7 Billion (Office of Management & Budget Estimate)
Predictions of Costly Litigation
- Gartner Group predicts up to 1 Trillion in litigation costs; 3 cases have been filed so far
- US and UK insurance industry excludes Y2K coverage
- Legal Y2K practices being established
- Nevada adopts liability limitation statutes; California and others consider
- No Interruption of Vital Public Services
- No Loss of Public Resources
- DIS' "Vanilla" Project was Established - 1995
- DIS' Y2K Program Office was Established - 1995
- Agency Conversion Projects Begin - 1996
- Compliance Policy Adopted - 1996
- Cabinet Agencies System Inventories - 1996
- Governor Charters an Executive Steering Committee - 1997
- Independent Risk Assessment Begins - 1997
- Legislature Appropriates Additional $30.2 Million - 1998
Risk Assessment Criteria
- Program and Project Criteria (the criteria is available on DIS' Y2K Homepage at http://www.wa.gov/dis/2000/
Strategic Direction (1998-2000)
- Risk assessment of 36 state agencies, 636 mission critical systems- They need to find and focus on the high risks
- Infrastructure- buildings, vehicles, devices
- Acquire additional tools and services
- Assess regulated industries (i.e. banks, healthcare), key suppliers (i.e. Federal agencies, utilities)
- Conduct Contingency Plan- Currently, only 17% of the mission critical applications are compliant. We need to start planning what we will do if something does not work. The government is especially concerned about rural areas around the state.
Via the Website at http://www.wa.gov/dis/2000/
Phone: (360) 902-3526
City of Seattle- A presentation on their GIS products, services and data provision- Tom Nolan
GIS Performance Measure
- Access to GIS products, services and data is an excellent performance indicator of return on investment.
GIS Products and Services
- Standard - The City of Seattle has 5 or 6 sets of standard map series
- Quick Print When people need to know data but they dont need to see a detailed map. This is a custom map that a unique view for a fairly low cost.
- Custom This map is built for a specific request and to view specific data. These maps take longer and are more complicated then quick prints.
- Date provision; Digital, Mailing Lists
- Geographic Analysis
- Applications Development
- User Support
What Do Customers Really Want?
- City Staff: accurate, current data; quick service by knowledgeable staff who are well versed in their business needs
- External Customers: efficient, fast, and affordable service; a range of products, services, prices and options
- The GIS Catalog: Hard copy and web version- explains what the City of Seattle does with GIS data. Provides examples of what data is available and how they can get it
Direct User Access Through ArcView
- Drainage and Wastewater Utility Options
- Water Operations
- Utility Customer Service
- Water Engineering
- Meter Reading
- Finance and Rates
ArcView Support for Growing User Base
- Standard Projects Based on Business Needs
- Data Duplication in the Windows Environment
- ArcView Help Desk
- Regular Doctors Office
- Analyst Synergy
- Working with IT
Seattle Public Utilities
600 4th Avenue, Room 510
Seattle, WA 98104
(206) 684-8914 Fax
Comments and/or Questions
Someone asked Tom what approach the City of Seattle is using. Tom said Seattle is using Map Objects Internet Map Server.
FGDC/NSGIC Framework Survey Status- Jeff Holm, WAGIC Coordinator
Jeff said that most of the people in the audience have probably received this survey and many of the people have completed and returned it. WAGIC sent out 116 surveys, and 90 have been returned to NSGIC through April 10 for a 78% response rate. Below is the response rate (through 4/10/98) by organization type:
- Regional 100%
- Private 88%
- State Agencies 83%
- Counties 81%
- Tribes 75%
- Federal 66%
- Cities 50%
- Education 50%
Jeff thanked those people who have returned the survey and encouraged those who have not returned it to do so. Please call Jeff Holm at (360) 902-3447 or Carol Pendleton at (360) 902-3508 if you need another copy of the survey, need help, or have any questions.
Larry Sugarbaker mentioned that NSGIC wants to receive a 100% return rate from the counties, so he also encouraged people to send in the completed survey.
Jeff said WAGIC should receive the raw data, from NSGIC, for the states use by mid summer. This data will probably be available on the Washington State Clearinghouse.
Framework Projects update- Larry Sugarbaker
The next Framework Management Committee meeting is on May 19 at United Churches. The results of the finished cadastral project requirements phase will be presented at this meeting. The formal review process for this project is on April 22 and 23.
Hydrology Project - Ecology is leading an effort to resolve issues about scale and is focusing on both a 100K and 24K data models. Check the WAGIC Website http://www.wa.gov/gic/frameworkwg.htm for latest meeting minutes and schedules. DNR received approval last week to fill the Hydrology Project Manager position, and they will be hiring someone for this position very soon.
Site Round Table & Close- Tom Nolan
Don Eginton mentioned that the URISA/GIC conference is scheduled for May 11 and 12 in Seattle.
Randy Mills (Pasco) asked if there is anything scheduled for the Local Government Workgroup at the conference. Tom Nolan said there isnt anything currently scheduled, but he would be interested in seeing something for the LGWG take place. Jeff said there is an opportunity to get local government people together at the May conference, and he will commit to scheduling to a LGWG meeting at the conference.
Ian Von Essen mentioned that Spokane County received funds from the WA State Military to develop a low cost map application for their 911 center. They are in the process of testing this service. Eventually, this is going to be "shareware" and be distributed throughout the state.
Metadata Creation Workshops
Jeff Holm said he is working on scheduling a facility in the Tri-Cities area for a Metadata Creation Workshop (Update: there is a workshop scheduled for June 26 in the Tri-Cities). Jeff said he will contact people who have shown interest in this workshop, and if anyone else is interested they should contact Jeff at (360) 902-3447 or Carol at (360) 902-3508. Jeff stated that he is looking for sites in Spokane, Vancouver and Seattle. Typically, an institute of higher education with a computer lab works well for the workshops. Jeff asked people to contact him if they know of possible sites.
Larry Sugarbaker told the Council that he has been asked to put together a common data layer about Growth Management plans/Comprehensive plans for the state of Washington. Larry asked people to contact him if they know of similar projects and efforts taking place in Washington. People can contact Larry at (360) 902-1546, or Email him at firstname.lastname@example.org.
Tom Nolan thanked everyone for all their hard work during the last two years.
Meeting Adjourned: 12:00 p.m. - next meeting, June 18, 1998 at 10:00 a.m.