GIC LogoWashington State Geographic Information Council

April, 1996 Meeting Minutes

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The meeting began at 10:00 a.m.. From Vancouver, Steve welcomed guests from the six other video conferencing sites: Seattle, Lacey, Mt. Vernon, Pasco, Spokane, and Wenatchee.


Larry Sugarbaker nominated Tom Nolan, City of Seattle as an official GIC member, Robin Trenbeath seconded. All the members at each site were in favor and Steve welcomed Tom as a new GIC council member.

Steve announced that his term for Chair was going to end in June. The results of the voting for the new Chair would be provide towards the end of the meeting.


Standards Workgroup - Joy Denkers (Ecology)

The Standards Workgroup met last month and defined three project to focus on over the next 12 to 18 months:

Joy noted that the current version of the metadata guidelines has been sent out (April GIC mailer) to the entire GIC mail list. The guidelines are being distributed for feedback and comments from others to incorporate in the upcoming revision process.

FRAMEWORK REPORT - Larry Sugarbaker (DNR)

Larry Sugarbaker convened the first meeting of the Washington Framework Management Group on April 9th. Framework data is a term used by the Federal Geographic Data Committee to refer to an evolving set of guidelines and standards that apply to a set of common geospatial data layers or themes that each state will want to maintain to make effective use of GIS technology. (See enclosed NSDI Framework Overview document)

The initial meeting was attended by a cross section of Federal, State and Local jurisdictional representatives. The purpose of the meeting was to initiate a process that examines how the Framework concept could best be applied within the state of Washington. Larry Sugarbaker and Ron Holeman of DNR provided an overview of the Framework concept, Jeff Holm provided background on clearinghouse and metadata activities as they relate to the on-going GIC/NSDI's Metadata project.

Considerable interest was expressed by the group in conducting a pilot project to explore the real life issues associated with implementing a Geospatial Data Framework in Washington. A significant component of the concept is the management and stewardship of the data themes through partnership agreements. These agreements may require fundamentally different working relationships and responsibilities than are currently in place. A pilot project that focuses on the creation of a particular Framework Data Theme (like a Public Land Survey System theme) would help identify the issues associated with these partnerships and the nature of the roles necessary to successfully support the data themes.

The group recognized three elements of Washington Framework Management needing further development to be successful:

These three elements will form the core of the agenda for the next meeting.

The next Washington Framework Management Meeting is scheduled for June 4, 1996 at the Olympic National Forest Service Headquarters Office at 1835 Black Lake Blvd., Olympia, Washington. Please RSVP Ron Holeman (DNR) at (360)902-1532 or if you are interested in attending the next meeting.


Mike presented an overview of the Geospatial Metadata Management System (GMMS) that is being developed as part of the GIC/NSDI grant project. (See grant project description at The application has multiple functional components. The component being developed as part of the grant project will enhance the application to allow it to serve as a metadata collection tool. GMMS currently cross references the Common Data Architecture and the FGDC's Metadata Content Standard (MCS).

GMMS employs a graphical interface to the MCS hierarchical structure allowing the user a more intuitive method of navigating the standard and entering metadata. The MCS is a content and definition standard, not an implementation architecture. One of the purposes of the FGDC's cooperative agreement program is to provide seed money for organizations to work out implementation issues for the MCS.

The GIC's metadata project group recognized a need to provide a migration path for those organizations who wanted to start describing their geospatial data holdings along FGDC's standards. Many organizations do not have the resources to step up to full FGDC compliance.

To address this, the project group has identified two sub-sets of the MCS that can serve as a migration path to eventual full compliance (where that is appropriate). The Basic sub-set (approx. 32 elements) and the Working sub-set (approx. another 40 plus elements) are drawn from the MCS. (see working draft of these sub sets attached).

The Basic level is intended to provide awareness of the existence of the data and some contact information; the Working level is presented as a sparse minimum for managing and sharing of data. The expectation is that many data layers in the state (like the Framework Data layers or themes) will be fully documented according to the MCS. We also anticipate that many local jurisdiction will opt to utilize an appropriate sub-set of the MCS. The Metadata project and the working draft of the Basic and Working sub-sets will provide an opportunity to further refine a migration model based an actual experience.

CLARK COUNTY GIS - Matt Beckstedt and Ben Gassaway

After a short introduction by Ben, Matt provided an informative overview of the Clark County's GIS program and highlighted several examples of projects and the GIS products that resulted from these activities.

Recently released GIS based map products include:

Matt defined the two fundamental principles that Clark County GIS uses to contribute to GIS project success :

For interesting information regarding the make-up of the Clark County GIS staff and further information about on-going activities please refer to the enclosed copy of Matt's presentation.


The subcommittee that's responsible for planning for the GIC's Statewide GIS Conference has met twice. Here are some of the highlights of what has been discussed.

  1. two day conference to promote the effective use of GIS and GIC
  2. during the week of National Geography Awareness Week (November 18-22)
  3. location not established at present but most likely in the Tacoma area
  4. program will likely include a multi-track content;


A list serve or Email related discussion group for GIC related issues. DIS has put that capability on the server that the GIC Web Site now resides. The capabilities available today is easy to subscribe to this list service by way of sending an Email message to a particular address with a body of Email containing a short phrase. A description of how to subscribe to the electronic discussion group will be included in an upcoming GIC mailing. Additionally, if you should not get the set of directions or misplace them, there will be a page at the Internet site that contains the same information. Ann continues to be interested in this and will continue to be available to work on the list server as needed.


A page has been created on the GIC Web Site that lists information for eight or nine Continuous Operating Reference Stations. (These stations provide correction information needed for high accuracy GPS.) The GPS User's Group is still getting survey information on GPS resources around the state. Gary Perasso is the survey developer and leader on this information gathering. He has received approximately a 75% return on this survey. Hopefully, when this is complete we will be able to make this information available at the GIC Web Site.

RESULTS OF THE NEW CHAIR - Robin Trenbeath (Snohomish County)

Robin provided the results of the votes and announced Tom Nolan, City of Seattle as the new GIC Chair beginning in June. He thanked Steve for all work done and recognized his time and commitment to the council.

MEETING ADJOURNED - 12:00 P.M. Steve Hillesland, GIC Chair


June 27th, 1:30 pm to 3:30 pm Originating from Lacey WIT facilities.