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August 1994 Meeting Minutes

Members in attendance at:

Olympia: Steve Hillesland, Chair; Frans Arnold, Representative for Gary Bodeutsch, Tim Brown, Liz Caldwell, Senator Emilio Cantu, Clare Donahue, Representative for Juliet Eenwyk, Jim Haskett, Larry Sugarbaker, Carol Jenner, Frank Marek, John Tooley, Robin Trenbeath, Sara Steel, Tom Sturm

Seattle: Daryl Williams, Vancouver: Ben Gassaway, Spokane: Ken Palmer, Pasco: Jim Cooper

Organizations present: Department of Ecology, Department of Natural Resources, Snohomish County, Clark County, Benton County, Whatcom County, Stevens County, Lincoln County, Spokane County, WA Traffic Safety Commission, Department of Health, Water Quality Authority, Central WA University, Office of Archeology, Department of Transportation, Department of Information Services, City of Spokane, City of Kennewick, Employment Security Department, University of WA, Superintendent of Public Instruction, Soil Conservation Service, Inland Power & Light, Tulalip Tribes, Bonneville Power Association, Assessment GIS and Bureau Indian Affairs, Gonzaga University and US Geological Survey.

1. Call to Order

Steve Hillesland, chair, welcomed the sites in Seattle, Spokane, Pasco, Vancouver and Yakima. Steve moved to elect Jim Cooper to the GIC council, Robin Trenbeath seconded and Jim was elected by acclamation. Steve announced that at the October 20 GIC meeting the featured topic will be "Open Records", by Clare Donahue. He announced that the GIS Standards Committee meets the first Thursday of every month, contact is Tim Brown 753-0300. He announced the next Local Government Committee meeting is September 15, at 10:00 a.m., contact is Robin Trenbeath. He called attention to the 10 Annual GIS/GPS Workshop, September 15-17, in Seattle where Clare Donahue and Tim Brown will be making presentations.

Steve recommended future meeting strategy. He suggested a facilitator report from each site. He also encouraged pre-meetings to increase the effectiveness of each meeting. He also reordered the agenda.

2. Open Records

Clare Donahue thanked the participants who attended the open records workshop in Ellensburg on August 1. The purpose of the workshop was to establish a common definition of open records and issues related to cost recovery for GIS data. She reported there were 21 people present who broke up into three individual work groups working on different assignments. She reported even though each person had their own proprietary interest, everyone kept a broad perspective. In the latter half of the workshop the groups reconvened to come to some consensus about the results from each group.

A concern surfaced that requests for GIC products could take more time than normal job duties. This data is so desirable that it could potentially exclude normal agency work being done.

Clare reported that DIS will transcribe the results of Ellensburg Taskforce, document core issues and research public private partnerships. She is currently working with the Attorney Generals office and has copies of the statutes authorizing DOH and OAC for charges above duplication. Clare reported she was unable to find the statutes for DNR special charges and asked Larry Sugarbaker from DNR for help. Larry agreed to help.

The Oct. 20 GIC meeting will be to establish policy guidelines and policy. Clare suggested this is one way to accomplish a standardization of government entities. The Association of Washington Cities wants to go through the legislative process again. Testing such guidelines for a pilot period can provide valuable feedback for future legislation. After a pilot period GIC can go to the Information Service Board for policy, if the guidelines stand the test of time. For more information contact Liz Caldwell at Internet LizC@DIS.WA.GOV or phone at 902-3505.

3. Washington Surface Water Identification System

John Tooley reported that the 1990 WA legislation passed House Bill #2932, Data Management Activities. Several infrastructure projects resulted that relate to common data architecture, better sources of water quality, quantity and water use information. A board of directors was created called The Water Resource Data Management Task Force including Bob Edwards (past GIC chair), Dennis McDonald, NW Indian Fisheries and Mike Brackett, DIS. A surface water identification pilot is in place, implemented by Mel Schaffer and Cathleen Vanzwol of DOE, today's next speaker.

Cathleen Vanzwol, discussed WASWIS (WA Surface Water Identification System), produced by the DOE. She reviewed the general concepts of the system. She stated that the development team was comprised of representatives from state, federal, private, and public sector including tribal, environmental, irrigation and agricultural groups. They analyzed user needs, looked at data base management and evaluated data management problems. The system was developed because state level organizations had been unable to easily reference or trade information because there wasn't a standard available. Currently data comes from different sources and there is no compatibly. In the future, Ecology will evaluate implementing the system at local levels .

The committee had determined that data mapped at a 100,000 scale is not adequate for the users. It was agreed that a pilot system would be implemented at 24,000 scale in Whatcom County. This area was chosen as a pilot study area as it best represents the various types of hydrography that occur across the state, yet all could be found within one geographic area. The source of the data was DNR's 1:24,000 scale hydrography layer. This basis for DNR's layer was the USGS 7.5 minute hydrography. This data was photogrametrically updated by DNR and includes 30 to 70% more line work than the original USGS quads.

A powerful asset is that this system cross references EPA's River Reach System and the Dept. of Fisheries Stream ID System. Groups wanting to work at scales different than 24,000 may do so with options provided within the system. The system overcomes many of the issues inherent to surface water identification and overcomes many of the problems that have been found with previously developed systems relating to updating, maintenance and metadata gathering.

4. Standards Committee

Tim Brown announced the standards committee meetings are the first Thursday of each month. The committee's approach was to begin with a draft based on guides from New Mexico. They have made significant changes to the New Mexico guidelines and are now into the 3rd draft for Washington. A draft will be out in October and given to Robin Trenbreath to critique on a local level and given back to the committee. The committee will revise the guidelines and present to the council. Federal standards are also being reviewed.

5. Education Committee

Higher education committee will get back together in early October.

6. Closing Remarks

Steve announced that the GIC council is fulfilling the needs of each agency and has very helpful information.

The meeting was adjourned at 11:28 a.m.

For information contact the GIC Coordinator
Jeff Holm--DIS
Send E-mail to Jeff Holm

Last updated: December 19, 1995