Geographic Information Council (WAGIC)

February 17, 2000

Teleconference originating from
DIS Interactive Technologies, Lacey, WA

Introductions Ė Larry Sugarbaker, WAGIC Chair - From Lacey, Larry opened the meeting and welcomed council members in the Tri-Cities, Bellingham, Spokane, Seattle, Vancouver, and Wenatchee. Larry asked for a motion to accept the December 16, 1999 meeting minutes as written. The motion was made and passed.

Digital Government Plan - Paul Taylor, Deputy Director, DIS

Paul Taylor presented the recently released Digital Government Plan. This plan provides the framework for agency collaboration in three key areas: Internet applications, infrastructure, and policy. The plan sets a vision for putting citizens in charge of their relationship with government through the same e-commerce and digital technologies that are transforming the consumer experience in the private sector. As state agencies build new web applications, the Digital Government Plan will brings infrastructure to projects such as electronic payments, authentication, and encryption. The plan signals the intent to move forward on utilizing the Internet while it provides the opportunity for collaboration between state agencies and local jurisdictions. Paul encouraged members to review the plan at www.access.wa.gov/e-gov.

Integrated Natural Resources Data System (INRDS) - Elizabeth Lanzer, WSDOT

In March 1999, a document was released which reviewed the ways data played into salmon recovery. INRDS is a public/private/tribal partnership whose primary sponsors include WSDOT, Battelle (Pacific Northwest Labs) and the Tulalip Tribes (in conjunction with the Northwest Indian Fisheries Commission). The partnership is looking at putting together a pilot project in the Snohomish area with a focus on transportation planning.

The INRDS project will not build another data clearinghouse or duplicate framework efforts but rather leverage those results. While the project focus has shifted away from only salmon recovery, it is looking to provide a public web site for transportation planning partners, which explores environmental issues. The system will retrieve information and apply it to a specific planning problem, which in this case is transportation. An integrated data system such as INRDS can be applied to many areas including salmon recovery and watershed planning. The current goal is to focus on the pilot and bring it down to specifics

INRDS hopes to bring in some un-traditional partnerships and perspectives to the Washington Transportation Plan through the application of this technology. In considering transportation planning this document endeavors to balance fundamental values such as society, environment, and communities. INRDS provides an environmental filter before the 20-year plan is committed to paper. Funding for INRDS is provided through WSDOT, grants obtained by the Tulalip Indian Tribe and the Northwest Indian Commission. Battelle is providing project management.

GDT Community Update Program - John Auble, Program Manager

Larry reminded members that Geographic Data Technology (GDT) had announced its intent to create data partnerships which allowed the private sector to be involved with various public sector governments to create to transportation frameworks. John Auble, the Community Update program manager, reviewed the history of GDT (www.geographic.com) whose premier product is a nation wide street centerline data layer. The Community Update program is a public/private effort to expand the development of that information. GDT builds, maintains, and distributes key foundation and framework themes of the National Spatial Database Infrastructure (NSDI).

The Community Update program enhances local systems for data management.

It does not take over the responsibility from state or local governments of maintaining data layers but rather supports local efforts. Mapping agencies can submit edits in three ways: Conflation, Offline Editing, or ArcIMS. The Community Update program stores data using ESRIís Spatial Database Engine. The data download system manages data extent, data layers, data format, and data projection.

In building a transportation framework layer, the first step would be to synchronize GDT and local data sets (conflation). Coordination between state and local jurisdiction would ensure data sets were not duplicated. For local jurisdictions, participation does not depend on statewide "buy in". Data is obtained through various sources including the USGS, existing data in the core database, census bureau, and US postal service. This data is loaded into the Community Update database. This updated database is online and available for participating agencies.

The Community Update web site is available at www.communityupdate.com.

Transportation Framework Charter - Ron Cihon, WSDOT

Ron stated that the proposed charter is complete and a draft version is available on the web site http://framework.dnr.state.wa.us/transportation/index.html . The content of the charter lists the approaches for building partners, identifying business needs, identifying technologies, and implementing the pilot. It also defines the scope and resolution of the pilot and also describes deliverables in terms of the data model, arrangements for access and partnership agreements. Ron asked members to review the charter and send comments back to him. Next steps include assembling a technical team in addition to the project team and then developing a finalized charter.

Salmon Recovery Data Coordination - Jeff Holm

Jeff reviewed the number of activities related to salmon recovery. There is effort underway with regards to the Governorís Salmon Recovery Office and the Joint Natural Resource Cabinet to create a salmon recovery scorecard. This scorecard will essentially serve as management reporting structure on how the state is doing in salmon recovery efforts. While nothing has been published yet, drafts of the scorecard content are being circulated. The scorecard is a framework for establishing the major objectives surrounding salmon recovery and also a means measuring achievements or indicators of the objectives. Eighteen objectives and approximately thirty-eight indicators have been identified. While most of the objectives are related to science based items, one set of objectives is related to achievements with data. This effort in establishing these indicators and how they will be measured will provide opportunities in the future to find ways to coordinate data collection efforts as they related to salmon recovery and larger issues.

Gene Thorley updated members on The Pacific Salmon Information Network (PSIN) that was started several months ago with the objectives of better coordination of the federal science effort. Results of meetings have been the current inventory, a set of principles, and a prototype of a salmon atlas CD. Members of the PSIN will be meeting in the near future to discuss and seek input on future directions and emphasis.

GIS Leadership Workgroup - Larry Sugarbaker

Larry reported on a recent legislative hearing on GIS in Washington. Larry was asked to speak on the supplemental budget proposal sponsored by the Inter Agency for Outdoor Recreation. While the proposal did not make the budget cut off for the current legislative session; there is a considerable amount interest in the proposal. Several State Representatives at the briefing were very interested in coordination efforts surrounding the Cadastral Framework project. Larry took the opportunity to present the strategic plan that lays the foundation for planning activities.

One of the four objectives in the strategic plan is GIS leadership in Washington and to accomplish that objective a leadership team has been formed. The team has identified three areas of interest including council leadership whose goal is provide the leadership to move state activities forward in a coordinated effort. Other areas of interest were how to leverage critical business issues in a way that focuses attention and funds toward more coordinated activities. Larry noted that the challenge was staying responsive to changing business environments in a way that maintains continuity in information sharing efforts. Lastly, the Leadership Committee is looking for ways to initiate activities in local governments that do not have sufficient funding to start GIS programs. Larry stated that perhaps by encouraging the development of regional service centers those in turn would collectively generate resources to establish a core GIS activity. The concern of the leadership team is how to get everyone involved in GIS, not just better the efforts of those already involved. Larry asked for ideas and feedback regarding leadership from the membership in order to develop the legislative agenda for the next session.

Nominating Committee for Chair Ė Jeff Holm

Jeff Holm updated the membership on recent activities of the Nominations Committee. The primary goal is to compile a quality selection of candidates for the Chair election in May. Objectives of that goal include finding willing and able candidates and finding good representation from organizational types and geographic locations. Milestones include:

Voting memberships are determined by the individual organizationís level of funding.

WGA Cadastral Workshop - Carrie Wolfe, Greg Tudor

The Western Governorís Association (WGA) has organized and sponsored a Cadastral Data and Policy Forum that will be held March 20-22 in Salt Lake City. The association has asked for ten delegates from each of the eighteen western states representing state, county, tribal and federal organizations. WGA asked WAGIC to provide a list of key people working in the Cadastral arena in Washington that would be interested in serving as a delegate. Nine delegates have confirmed their attendance. The Forum will include presentations on exemplary Cadastral data development activities, discussions on implementation strategies to build a standard of integration for all levels of Cadastral data, and policy recommendations.

Closing Site Roundtable - Larry Sugarbaker

Larry asked for comments and announcements from the sites noting the increased participation at the meetings. Larry encouraged members to invite peers and others to enjoy the quality level of presentations and discussions.

Gene Thorley told members of a new opportunity that is actually a continuation of a program begun last year called the Community Federal Information Partnership. This program is of particular interest to the state as a majority of the program funds go out in grants to foster geo-spatial use in real life issues in geographies. Gene encouraged those interested to ask Congress to fund the program.

Meeting Adjourned: 12:00 p.m.

Next meeting - February 17th, 1999 at 10:00 a.m.