DRAFT

Land Records

Data Dictionary

ACQN_AGRMT 6

ADDRESS_TY_CODE 6

ADMIN_AGENT 6

AGENT_ADDRESS 6

AGENT_TELEPHONE 6

AGRMT_AT_WILL_TY_CODE 6

AGRMT_TY_CODE 6

AQUATIC_LAND_CLASS_CODE 7

AQUATIC_LAND_PRCL_TY_CODE 7

ASSESSMENT 7

ASSESSMENT_TY_CODE 7

BENEFICIARY_TRANSFER_AGREEMENT 8

BENEFICIARY_TRUST_LAND_AREA 8

BOARD_OF_NAT_RESRC 8

BOOK_VOL 8

BOOK_VOL_TY_CODE 8

BUSORG_CLASS_TY_CODE 9

BUSORG_DESIGNATION_CODE 9

BUSORG_TY_CODE 9

BUS_ORDER 9

BUS_ORDER_TY_CODE 9

BUS_ORG 9

CNTY_TAX_PRCL_USE_CODE 9

CONVEYANCE_AGRMT 9

CONVEYANCE_INSTRUMENT 9

CONVEYANCE_JUDGEMENT 9

CONVEY_INST_TY_CODE 10

COUNTY_REC 10

COUNTY_TAX_PARCEL 11

COUNTY_TAX_PARCEL_DESC 11

COURT_CASE 11

CUTTING_LINE_AGRMT 11

DNR_BUS_RESOLUTION 11

ENCUM_AGRMT: 11

IMAGE: 11

IMPRESSED_TIMBER_AREA 12

INSTRUMENT_TYPE_CODE 12

LAND_AGENT 12

LAND_AGENT_INTEREST_TY_CODE 12

LAND_AGENT_TY_CODE 14

LAND_AREA_DOC 14

LAND_AREA_DOC_TY_CODE 15

LAND_EXCH_AGRMT 15

LAND_INTEREST 16

LAND_MAP 16

LAND_OWN_LEGAL_ACT_TY_CODE 16

LAND_OWN_RIGHT 16

LAND_OWN_RIGHT_RESTRICT_AREA 16

LAND_OWN_RIGHT_TY_CODE 16

LAND_PARCEL_DOC 16

LAND_PRCL 16

LAND_PRCL_AGENT 16

LAND_PRCL_DESC 16

LAND_PRCL_PRCL_TYPE 16

LAND_PRCL_TY_CODE 16

LAND_RESP 17

LAND_RESP_TY_CODE 17

LAND_TRANSACTION 18

LAND_TRANSACTION_EVENT 18

LAND_TRANSACTION_TYPE_EVENT 18

LAND_TRANSACTION_UNIT 18

LAND_TRANSACT_DOC 18

LAND_TRANSACT_PAPER_FILE_LOC 18

LAND_TRANSACT_PHASE_CODE 18

LAND_TRANSACT_STAT_CODE 19

LAND_TRANSACT_UPDATE 19

LAND_TRANSACT_UPDATE_TY_CODE 19

LAND_TRANS_FILE_JACKET 19

LAND_USE_RESTRICT 19

LAND_USE_RESTRICT_TY_CODE 20

LEASE_AGRMT 20

LEGAL_AREA_DESC 20

LEGAL_AREA_LOC_TY_CODE 21

MANAGED_LAND_AREA 21

MANAGED_LAND_AREA_DESCRIPTION 21

MANAGED_LAND_AREA_TYPE 21

MANAGEMENT_BENEFICIARY_EXCHANG 21

MANAGEMENT_BNF_TRUST_ACCT 21

MGMTBNF_ACCT 21

MGMTBNF_ACCT_COUNTY 22

MGMT_AGRMT 22

MGMT_AGRMT_TY_CODE 22

MGMT_BNF_AGRMT 22

NAT_RES_SALE_AGRMT 22

NOMINAL_LOC_CODE 22

PAPER_FILE_LOC_TY_CODE 23

PHONE_TY_CODE 23

REAL_PROP_INSTRUMENT 23

REGION_CODE 23

SPECIAL_NOTATIONS 23

SUB-TIDAL_SHELLFISH_SALE_AGRMT 23

SUB_TIDAL_SHELLFISH_TY_CODE 23

TEMP_AGRMT 23

TITLE_INSURANCE 23

TRANSACTION_INTEREST 23

TRANSACTION_LAND_AREA_DESC 23

TRANSACTION_LAND_AREA_LOCATION 23

TRANSACT_AGENT_OWN 23

TRANSACT_AGENT_OWN_TY_CODE 24

TRANSACT_EVENT_TY_CODE 24

TRESPASS 24

DNR_CNTRT_TY_CODE 24

DNR_AUTH_TY_CODE 24

WATER_PROVISION 24

WATER_RIGHT 25

What is it and where did it go? Tables that were created for the automated tract book. Some have been eliminated or combined. This is a list of these tables, what they are and where they went. Many of the tables that are codes will have the codes listed for better understanding.

• ACQN_AGRMT an agreement where the State acquires land. This is now a LAND_AREA_DOC that is a REAL_PROP_INSTRUMENT and is stored in a LAND_TRANS_FILE_JACKET and is defined by type codes that are related to these.



• ADDRESS_TY_CODE the type of address the agent has. I am still not happy with this table as it stands.

CURRENTLY:

1 = BUSINESS MAILING ADDRESS

2 = BUSINESS STREET ADDRESS (DELIVERY ADDRESS)

3 = BUSINESS E-MAIL ADDRESS

4 = BUSINESS WEB SITE ADDRESS

5 = BUSINESS CAMPUS MAILING ADDRESS

6 = HOME MAILING ADDRESS

7 = HOME STREET ADDRESS (DELIVERY ADDRESS)

8 = HOME E-MAIL ADDRESS

9 = HOME WEB PAGE ADDRESS

I would like to see it changed to something like this, because each agent has their own address, and the types above are determined by what fields are filled out in the agent address table. This tells users what address the agent is using.

1 = HEADQUARTERS ADDRESS

2 = LOCAL OFFICE ADDRESS

3 = AGENT PERSONAL ADDRESS

4 = PROPERTY LOCATION ADDRESS




• ADMIN_AGENT this is the Land Agent for an Administrative Area of Land. This has been incorporated into the LAND_PRCL_AGENT.



• AGENT_ADDRESS this is the address for a particular Land Agent.



• AGENT_TELEPHONE this is the telephone number for a particular Land Agent.



• AGRMT_AT_WILL_TY_CODE This is a non-encumbering agreement on land. This is now a LAND_AREA_DOC that is a REAL_PROP_INSTRUMENT and is stored in a LAND_TRANS_FILE_JACKET and is defined by type codes that are related to these.



• AGRMT_TY_CODE this is the prefix number that has been assigned to land transaction agreements since the Department started keeping records. It is now related to the REAL_PROP_INSTRUMENT because the type of instrument determines the AGRMT_TY_CODE used. This code is used by DNR staff to find particular types of instruments and the LAND_TRANS_FILE_JACKET that the document is stored in. It could also be used to generate a list of land areas with a particular type of land transactions on the land.



• AQUATIC_LAND_CLASS_CODE This is a code used by Aquatic Resources to identify land.

CODES:

1 FIRST CLASS

2 SECOND CLASS

3 NO CLASS DESIGNATION




• AQUATIC_LAND_PRCL_TY_CODE this is an aquatic mystery to me.

CODES:

1 = Tideland

2 = Shoreland

3 = Harbor

4 = Waterway

5 = Marine Bedland

6 = Lake Bedland

7 = River Bedland

8 = Abandoned Bedland

9 = Abandoned Tideland

10 = Abandoned Shoreland

99 = Unknown




• ASSESSMENT is a lien placed on owned land by the counties for roads, flood districts, weed assessment, diking, sewers, conservation, drainage, lake management or other local improvement districts.



• ASSESSMENT_TY_CODE local governments can assess land for a variety of things, such as roads, water, sewer, utilities, flood, weed control and other activities the local government undertakes to improve or protect that land.

CODES:

01 DIKE Diking Districts - RCW 85.05.080

02 DRAIN Drainage district - RCW 85.60.350

03 PORT Port district - Chapters 53.04 and 53.08

04 IRRIG Irrigation districts- RCW 87.03.025

05 H2O Water districts - Chapter 57.04

06 SEWER Sewer districts - RCW 56.08.012

07 STORM Storm water control - RCW 36.89.085

08 S-H2O-D Sewerage, Water and Drainage - RCW 36.94.145

09 ROAD Road improvement district - RCW 36.88.080

10 SURH2O Surface water management control - RCW 90.03.525

11 WEED Noxious weed district - RCW 17.04.180

12 WEEDCO Intercounty weed districts - RCW 17.06.060

13 WEEDBD Noxious weed control boards - RCW 17.10.240

14 LAKE Lake management districts - RCW 36.61.080

16 FIRE Forest fire protection - RCW 76.04.610

17 FLOOD Flood control district - RCW 86.09.113

18 FLOODZ Flood control zone districts - RCW 86.09.526

19 CONSER Conservation district - RCW 89-08-400

20 UTILITY Utility limited improvement district - RCW 57.04.030

21 AQUA Aquifer Protection Area - RCW 36.36.020




• BENEFICIARY_TRANSFER_AGREEMENT: This is now a LAND_AREA_DOC that is a REAL_PROP_INSTRUMENT and is stored in a LAND_TRANS_FILE_JACKET and is defined by type codes that are related to these.



• BENEFICIARY_TRUST_LAND_AREA: This is a LAND_PRCL that have been incorporated into State Land Ownership Parcels. All State owned land that is managed by the DNR is assigned a code MGMTBNF_ACCT that tells what trust or who (DSHS, DOT) is to receive the profit from the land when a REAL_PROP_INSTRUMENT generates money.



• BOARD_OF_NAT_RESRC The Record of the meetings of the Board of Natural Resources. Called Board Minutes, recorded in the Land Records Section.




The Board of Natural Resources or the Board of State Land Commissioners (one in the same) shall exercise general supervision and control over the sale or lease for any purpose of land granted to the State for educationsl purposes and also over the sale of timber, fallen timber, stone, gravel and other valuable materials situated thereon. (RCW 79.01.094, 79.01.040) (WAC 332-10-035)




• BOOK_VOL Some counties refer to the books they record documents and surveys in as books and other counties call them volumes.




Some counties do not record in books or volumes they simply assign the document or survey a number or bar code or both. A county could use any combination of identifiers to identify the documents recorded in the county. The BOOK_VOL_NO could be a number or letter or combination thereof.




• BOOK_VOL_TY_CODE This is a list of different types of books or volumes maintained by the counties.

CODES:

01 Binding Site Plans

02 Condominiums

03 County Commissioners' Records

04 County Surveyor's Records

05 Deeds

06 Land Corner Records

07 Large Lots

08 Lien Records

09 Miscellaneous

10 Mortgages

11 Patents

12 Plats

13 Road Waivers

14 Short Plats

15 Surveys

16 Unknown




• BUSORG_CLASS_TY_CODE This is a mystery to me please help.



• BUSORG_DESIGNATION_CODE This is a mystery to me please help.



• BUSORG_TY_CODE This is a mystery to me please help.



• BUS_ORDER A business order is much the same as a court order (judgement). A business order may change the terms of a land transaction, cancel a land transaction, or re-instate a land transaction.



• BUS_ORDER_TY_CODE This is the type of business orders that the DNR isssues.

CODES:

01 COMMORDER Commissioner order

02 DEPTORDER Department order

03 CONFIRMSALE Confirmation of Sale

04 SURRENDER Surrender of leasehold




• BUS_ORG A Company, Agency, Organization, Tribe, Church, or any organized group that is doing business together.



• CNTY_TAX_PRCL_USE_CODE Outside the scope of the project.



• CONVEYANCE_AGRMT This is an agreement that conveys ownership of land. This is now a LAND_AREA_DOC that is a REAL_PROP_INSTRUMENT and is stored in a LAND_TRANS_FILE_JACKET and is defined by type codes that are related to these.



• CONVEYANCE_INSTRUMENT A document that conveys ownership of real property.




(These agreements are REAL_PROP_INSTRUMENT's is a LAND_AREA_DOC and is part of a LAND_TRANS_FILE_JACKET and each one is defined and described by the type codes that are related to these tables.)




• CONVEYANCE_JUDGEMENT This is the document generated by a COURT_CASE that conveys ownership of land.




(These agreements are REAL_PROP_INSTRUMENT's is a LAND_AREA_DOC and is part of a LAND_TRANS_FILE_JACKET and each one is defined and described by the type codes that are related to these tables.)




• CONVEY_INST_TY_CODE The type of REAL_PROP_INSTRUMENT used to transfer ownership of land.

CODES:

01 PATENT Land Patent

02 CLEAR LIST Clear List

09 JUDGE Judgement Transfer

10 STATDEED Statutory Warranty Deed

11 WARRANTY Warranty Deed

12 BRGNSALE Bargain and Sale Deed

13 GENWARDD General Warranty Deed

14 GIFT Gift Deed

15 QUITCLM Quit Claim Deed

16 SHERIFFS Sheriffs Deed

17 SPECIAL Special Warranty Deed

18 CORRECT Correction Deed

19 MARSHALL Marshals Deed

20 REVISQCD Reversionary Quit Claim Deed

21 RECEIVERS Receivers Deed

22 TAXDEED Tax Deed

23 TREASURE Treasurers Deed

24 CONDOMIN Condominium Deed

25 EXECTOR Executors Deed

26 ADMINIS Administrators Deed

27 PERSONAL Personal Representatives Deed

29 TRUSTEE Trustees Deed

30 RECONVEY Reconveyance Deed

31 GUARDIAN Guardians Deed

32 TIMBER Timber Deed

33 MINERAL Mineral Deed

34 GEOTHRML Geothermal Deed

35 FBDEED Forest Board Transfer Deed

36 DEED Deed, specified type not listed

37 GOVMENTGNT Governmental Declaration that transfers ownership of land. This could include the Organic Act that declared Washington a State, a county resolution transferring ownership,




• COUNTY_REC Washington State has 39 counties and each county has its own way of identifying items recorded in it. Some use a number only, some a book or volume and page only, and some all three. Some counties have aborted the systems listed before and switched to a barcoding systems and other counties use the old system and the barcodes additionally.




Some counties do not record in books or volumes they simply assign the document or survey a number or barcode or both. A county could use any combination of identifiers to identify the documents recorded in the county.




• COUNTY_TAX_PARCEL An area of land designated as a parcel by the county for taxation purposes.





• COUNTY_TAX_PARCEL_DESC This has been combined into a LAND_PRCL.



• COURT_CASE This is the record of the number assigned by a court and the dates the case is heard to identify a court case.



• CUTTING_LINE_AGRMT This is now a LAND_AREA_DOC that is a REAL_PROP_INSTRUMENT and is stored in a LAND_TRANS_FILE_JACKET and is defined by type codes that are related to these.



• DNR_BUS_RESOLUTION When the Board of Natural Resources meets it "resolves" to do certain things. A formal expression of a business decision, made by a vote of the Board of Natural Resources, declaring a specific course of action, method or procedure, the Washington State Department of Natural Resources (DNR) will follow.



• EASEMT_AGRMT: An agreement where the land owner allows someone else to have use of the surface ownership rights of the land, for a specified period of time and a specified consideration, without releasing any ownership of the land.




(These agreements are REAL_PROP_INSTRUMENT's is a LAND_AREA_DOC and is part of a LAND_TRANS_FILE_JACKET and each one is defined and described by the type codes that are related to these tables.)




• EASEMT_ENCUM_TY_CODE: The type of easement on the land. This code is needed when the easement is granted.

CODES:

1 APPURTENANT APPURTENANT EASEMENT (BENEFIT OF THE LAND)

2 GROSS GROSS EASEMENT (FOR PUBLIC)




• ENCUM_AGRMT: An encumbrance agreement includes an interest held by one party in the property of another which lessens the owner's (owner stakeholder) fee simple title.




(These agreements are REAL_PROP_INSTRUMENT's is a LAND_AREA_DOC and is part of a LAND_TRANS_FILE_JACKET and each one is defined and described by the type codes that are related to these tables.)




• IMAGE: An image is an optical image of a public record that is stored for the Department of Natural Resources. These images are as admissible in court as the orginal document.



• IMPRESSED_TIMBER_AREA Area of land that the timber is reserved to another management beneficiary for a period of time. Timber impressed is reserved until the expiration date or release of the timber in the impression.




A timber reserve will change the management beneficiary for timber on land owned by the state. A timber reserve will also maintain a management beneficiary on timber on land sold by the state when the timber was reserved.





Most impressions have an expiration date and the timber will go to the management beneficiary as designated until the impression expires.





When the impressed timber reserve expires or is released from the reserve agreement the timber ownership will revert to the designated ownership rights in the agreement that transferred the rights to the timber on the land area.




• INSTRUMENT_TYPE_CODE: This is the type of instrument being entered into the system. Conveyance Instrument, Lease, Easement, Temporary, Loan Security, Non-Encumbering. These should be very general in nature.

Because of DNR business needs the INSTRUMENT_TYPE_CODE relates to the type of instrument that is included in a land transaction file. The LAND_AREA_DOC_TY_CODE will get to the specific document type. This refers to the type of transaction in general that is occuring. A "conveyance instrument" may be the application involved in a land sale, or the conveying deed. Is this really needed since the LAND_TRANSACTION_EVENT list what the real property agreement is for and the LAND_AREA_DOC_TY_CODE tells the type of document?




• LAND_AGENT: An Agent is an individual, organization, or public agency that holds rights, interests, or restrictions in land, holds or files land records, or has established a land description or monument.




An individual person, private organization, tribe or public agency holding rights, interest, or restrictions in land.




• LAND_AGENT_INTEREST_TY_CODE:

CODE LABEL NAME NAME (DESCRIPTION)

01 OWNER Land agent who is the owner of the land ownership rights making up the land ownership parcel (land owner).





02 GRANTEE Land agent who is the receiver of the right to use specified land ownership rights on a granted land ownership parcel.





03 LESSEE Land agent who is the receiver of right to use the specified land ownership rights being leased on a land ownership parcel.





04 PURCHASER Land agent who is the receiver of the land ownership rights or natural resources being sold or exchanged.





05 MANAGER Land agent responsible for management of the property right, acting on behalf of the real property right owner and often under the guidance of a land steward.





06 STEWARD Land agent responsible for overseeing the disposition of the real property owned by another land owner. (DNR is the steward of most state-owned lands)





07 EXECUTOR Land agent appointed by the courts to oversee the disposition of the property included in a person's estate after that person's death.





08 TRUSTEE Land agent appointed by the courts or required by law to execute a land trust. (Use Loan security agent for one who holds title to an agreement due to a mortgage or other such encumbering trust)





09 REPREST Land agent representing another person. (This could be an attorney, guardian, organization or government managing agent).





10 CONTACT Land agent to contact for information on a property activity. Business organizations often have a contact person.





11 BENEFIC Land agent who is designated by law or court order to receive a designated portion of the monetary benefits gained from the management activity on land designated to be trust land (land held in trust for the benefit of a named Beneficiary). This management beneficiary must be a Public agency.





12 LOANSCTY Land agent holding title to an agreement due to a Mortgage, or some other encumbering instrument. (This loan security agent is not a primary agent)





13 TRESS Land agent due to a physical trespass on land.





14 PLNTFF Land agent who is a plaintiff in a court action involving land.





15 SURVEYOR Land agent who is the business organization or individual surveyor that sets a corner point or does a survey on land. The surveying business organization or company would be the primary agent and the surveyor would be the secondary agent contact person when a company is providing the survey. A surveyor that does not work for a business organization is a primary agent.





16 POLLUTER Land agent who is considered to be responsible for pollution that created an environmental risk land area within a land ownership parcel.





17 ADMIN Land agent who is responsible for overseeing the disposition of the real property designated by law to be an administrative land area.




• LAND_AGENT_TY_CODE:

1 = NAMED INDIVIDUAL





2 = UNNAMED INDIVIDUAL This is the correct choice if you know there is a person in a position for an organization, but don't have the name.

3 = UNKNOWN, ONLY BUSINESS ORGANIZATION NAME KNOWN

This is the correct choice if the business organization is really the agent, since no individual will be named





4 = UNKNOWN, ONLY CLASS OF BUSINESS ORGANIZATION KNOWN





This is the correct choice if neither a person's name or an organization's name is known, but a classification of organization is known, such as "public agency".





5 = GROUP OF PERSON(S) OR ORGANIZATION(S), UNNAMED BUT DESCRIBED.

This is the correct choice if a group is named, such as "the current land owners of the former Blakely ranch; OR the beneficiaries of the Harold Smith estate; OR a described, but not named, person like the unborn child of Todd Smith.

(Should we also have a choice of simply organization? This would be for companies such as Weyerhaeuser, Longview Fibre, or agencies such as DOT, or GA.)




• LAND_AREA_DOC The documentation behind a land area that has been described. This may be a survey, electronic files downloaded into the system, land maps or other documentation that identifies a specific area of described land.

Tract Book Pages, Maps, Drawings, Real Property Instruments, court documents, resolutions, business orders and others views of land within a particular area of land.






• LAND_AREA_DOC_TY_CODE

1 ABSTRACT MAP Abstract Title Map

2 TRANSEXHIBIT Transaction Exhibit

3 TRACT BOOK Tract Book pages that have been scanned.

4 OTHER MAP Map that relates to a particular section of land

5 PLATE Aquatic index plates

6 ORTHO PHOTO Orthophoto

7 TOP MAP A general map showing planimetric and topographic

8 AQUATIC PLAT Aquatic Plat

9 AERIAL PHOTO Aerial photo

10 SURVEY NOTE Survey field notes

15 SURVEY MAP Survey map or Mylar

12 GIS A Geographic Information System Database

16 TABULAR DB Tabular Database

14 DEED Deed or conveyance document

17 INDEX Index

18 SURVEY REC Survey Record

19 LETTER Letter

20 MEMO Memo

21 TRANSAGREE Transaction agreement or document

22 NOTE Note

23 NAUTICAL Nautical Chart

24 BUSI ORDER Business Order

25 RESOLUTION Resolution

26 MEETING MIN Meeting Minutes

27 WATER RIGHT Water Right documentation

28 COURT DOC Court document

29 LEGAL NOTI Legal Notice

30 SEPA State Environmental Policy Act, Report

31 TIMBER CRUS Timber Cruise

32 AUCTION BID Auction bid

33 TITLE REPORT Title Report

34 REGISTER Register

35 APPLICATION Transaction Application




• LAND_EXCH_AGRMT A land exchange agreement transaction is the transfer of ownership of the legal rights to one, or more, parcel(s) of land for the legal rights to other land parcel(s) of equivalent value.




An agreement that conveys ownership of real property rights owned by the State and under the Stewardship of the Department of Natural Resources.





(These agreements are REAL_PROP_INSTRUMENT's is a LAND_AREA_DOC and is part of a LAND_TRANS_FILE_JACKET and each one is defined and described by the type codes that are related to these tables.)




• LAND_INTEREST The interest held by a land agent in the land. The land agent could have more than one interest in an agreement.



• LAND_MAP A type of LAND_AREA_DOC this table no longer needed.



• LAND_OWN_LEGAL_ACT_TY_CODE

CODE LABEL NAME

1 BUSHACT Bush Act, with reversionary rights

2 CALLOW Callow Act, with reversionary rights




• LAND_OWN_RIGHT The specified ownership right on a parcel of land. A parcel of land has many conveyable real property rights. These include: Surface rights, Timber rights, Mineral rights, Geothermal, airspace and shellfish rights (on some aquatic land).



• LAND_OWN_RIGHT_RESTRICT_AREA



• LAND_OWN_RIGHT_TY_CODE

CODE LABEL NAME

1 SURFACE Surface Rights

2 MINERAL Mineral and Oil Rights

3 TIMBER Timber Rights

4 GEOTHERMAL Geothermal Rights

5 AIRSPACE Airspace Rights

6 SHELLFISH Shellfish (only used for aquatic land)

7 WATER Certified water ownership




• LAND_PARCEL_DOC A document that is related to a particular described parcel of land. The instruments being entered into the system. Conveyance Instruments, Leases, Easements, Temporary agreements, Loan Security agreements, Non-Encumbering agreements.



• LAND_PRCL A spatial representation of a land parcel. This may be an ownership parcel, transaction parcel, land restriction parcel or many other possible parcels.



• LAND_PRCL_AGENT An agent that has a relation to any land parcel or land area document. This may be the creator of a spatial image, the grantor of a document, a surveyor, a land manager or administrative agency.



• LAND_PRCL_DESC This is the table that manages the many to many relationship between the LAND_PRCL and the LEGAL_AREA_DESC.



• LAND_PRCL_PRCL_TYPE This is the table that manages the many to many relationship between the LAND_PRCL and the LAND_PRCL_TY_CODE.



• LAND_PRCL_TY_CODE

CODES

01 OWNERSHIP

03 TRANSACTION

04 IMPRESSED

07 WATER RIGHT

09 COUNTY TAX

10 COMM SITE

11 PERMIT RANGE

12 COMMERCIAL





Should we expand this list to read:

01 UPLAND OWN

02 AQUATIC OWN

03 DNR TRANSACTION (DNR GRANTED)

04 IMPRESSED

05 ENCUMBRANCE (NON- DNR GRANTED)

06 SPECIAL NOTATION PARCEL

07 WATER RIGHT

08 LAND USE RESTRICTION PARCEL

09 COUNTY TAX

10 COMM SITE (DNR LAND SET ASIDE FOR COMMUNICATIONS SITES)

11 PERMIT RANGE

12 COMMERCIAL (DNR CLASSIFIED COMMERCIAL)

13 MANAGED LAND AREA (HCP)




• LAND_RESP The responsibility a land transaction agent or the land ownership agent may have in land.



• LAND_RESP_TY_CODE This states the responsibility the LAND_PRCL_AGENT has in or for the LAND_AREA_DOC.

CODE LABEL NAME NAME (DESCRIPTION)





01 PRIMARY The Agent that benefits from the land, transaction, trust, responsible for a survey(the survey company or the surveyor if the survey is done by an individual and not a company), land resource owner, receiver of rights in a transaction.





02 SECONDARY The Agent that has rights or responsibility in land that is not a primary agent to an agreement. Such as a loan security agent. A surveyor that prepares a survey for a company, that surveys land.





03 REPRESENT Representative such as an executor/executrix, trustee, steward, manager, or attorney.





04 N/A Not applicable does not have ownership or rights to use the land. This would be a County agent for growth management, or a fire district, school district, city agent when not involved in a land transaction for example.




• LAND_TRANSACTION The act of conducting business activities, relating to a parcel of land, to a conclusion or settlement.



• LAND_TRANSACTION_EVENT All land transactions will have one or many events that are being tracked by the record of information kept in the ATB. A count of the number of events must be kept to notify those reviewing information if more than one event is being allowed by the transaction. Only the event listed first will be listed on a record search as an encumbrance for another transaction. A title report will list all the events allowed by the transaction.



• LAND_TRANSACTION_TYPE_EVENT This is the table that manages the many to many relationship between the LAND_PRCL and the REAL_PROP_INSTRUMENT. And relates both to the TRANSACT_EVENT_TY_CODE.



• LAND_TRANSACTION_UNIT This has been combined into a LAND_PRCL.



• LAND_TRANSACT_DOC This has been combined into REAL_PROP_INSTRUMENT instead.



• LAND_TRANSACT_PAPER_FILE_LOC The physical location of the paper file jacket holding all of the information that's been gathered on the specified land transaction.



• LAND_TRANSACT_PHASE_CODE This is the phase that the LAND_TRANS_FILE_JACKET is in. It is determined by action is being placed in the file jacket. The document is a REAL_PROP_INSTRUMENT that is a LAND_AREA_DOC.




CODES:

1 = PENDING An application has been filed, but no land transaction document has been issued. A land transaction number will be issued for a pending transaction.





2 = OPERATIVE A land transaction document has been issued and an expiration date has been added. An operative land transaction normally will remain within the transaction process until it is completed. Historically some DNR operative transactions were issued for an indefinite period, with no stated expiration date. Many of those transactions have been reissued with a set expiration date, but some remain listed with an indefinite period for the transaction. Most transaction documents issued by the DNR past 1990 will be issued with the date of expiration included within the land transaction document.

3 = COMPLETED A completed land transaction is one that has left the active land transaction process. There are a large number of reasons for a land transaction to be considered to be completed. Some land transactions, within the completed phase, will be re-activated by a Business or Commissioner's Order.




• LAND_TRANSACT_STAT_CODE This is the status of the LAND_TRANS_FILE_JACKET and is determined by what document creating an action is being placed in the file jacket. The document is a REAL_PROP_INSTRUMENT that is a LAND_AREA_DOC.



• LAND_TRANSACT_UPDATE This is action that placed the REAL_PROP_INSTRUMENT that is a LAND_AREA_DOC into the LAND_TRANS_FILE_JACKET. This updates the file jacket. It may or may not change the LAND_TRANSACT_STAT_CODE or LAND_TRANSACT_PHASE_CODE. Every time a LAND_AREA_DOC is entered into the LAND_TRANS_FILE_JACKET the file is updated.





• LAND_TRANSACT_UPDATE_TY_CODE

codes:

01 APP Application

02 DOC Original Document

03 BUSIORDER Business Order

04 RESOLUTION Resolution from the Board of Natural Resources

05 ASGNMENT Assignment

06 INVOLASG Involuntary assignment

07 PARTASG Partial Assignment

08 LSASG Loan Security Assignment

09 SUPP Supplement

10 AMMEND Amendment

11 REVISION Revision

12 LETTER Letter or Memo

13 RE-LEASE Re-lease, NEW DOCUMENT

14 RE-NEW Re-new, NEW DOCUMENT for non-lease agreement

15 CANCEL Cancellation agreement

16 EXTEND Extension agreement




• LAND_TRANS_FILE_JACKET The Paper file jacket that the LAND_AREA_DOC's are stored in. A file jacket may be maintained long after a REAL_PROP_INSTRUMENT may be transacted upon because, a new REAL_PROP_INSTRUMENT may update, extend, change the terms, amend, supplement the record maintained in the file.



• LAND_USE_RESTRICT A land area with a limitation on the way the specified land can be used, or on the activities that can occur on it, as placed by the legally appropriate authority.



• LAND_USE_RESTRICT_TY_CODE The type of restriction placed on the land. A restriction may be placed on land by an ADMIN_LAND_AREA (out of scope for the Automated Tract Book) Some of these areas, such as NAP and NRCA's need to be noted on the land parcel for DNR management reasons. The ATB does not need most of these codes.

RESTRIC_CD RESTRIC_LABEL_NM RESTRIC_NM





01 RCW 27.53 Archaeological sites and resources

02 WAC 232-12-011 Threatened Species

03 WAC 232-12-014 Endangered Status Species

04 WAC 232-12-297 Species Recovery Plan

05 CC&R Covenants Codes and Restrictions

06 DNR HCP DNR Habitat Conservation Plan

07 ZONING County zoning restrictions

08 NRCA Natural Resource Conservation Area

09 NAP Natural Area Preserve

10 LIMITACCESS Limited area for access

11 VEHICLEACCES Motor vehicle access

12 MOTORBOAT Lake---non-motorized boats only

13 TORPEDOTEST Torpedo test area

14 STATEPARK State Park

15 HARBORAREA Harbor Area

16 WILDERNESS Wilderness Area

17 USNATFOREST U.S. National Forest

18 USRECREATION Federal (BLM) Recreation Area

19 MILITARY Military Installation

20 WATERSHED Watershed

21 ANCESTRAL Ancestral rights

22 LANDSCAPE Landscape planning

23 SHORELINE Shoreline restrictions

24 GROWTHMGMT Growth Management restrictions






• LEASE_AGRMT An agreement where the land owner allows someone else to lease ownership rights of the land, for a specified period of time and a specified consideration, without releasing any ownership of the land.




(These agreements are REAL_PROP_INSTRUMENT's is a LAND_AREA_DOC and is part of a LAND_TRANS_FILE_JACKET and each one is defined and described by the type codes that are related to these tables.)




• LEGAL_AREA_DESC A Legal Area Description is "the proper grouping of words which delineates one specific piece of land and which cannot apply to any other piece of land. Although the definition is correctly stated as "land" description, it is generally called "legal" because it must stand up under the law and litigation." (Writing Legal Descriptions by Gurdon H. Wattles)




A Legal Area Description provides the structure for the delineation of areal extents of land or water. These structures can be used to build legal descriptions based on areas.




• LEGAL_AREA_LOC_TY_CODE A code used to describe the land. The SEĽ EXCLUDING the East 30 feet. Code "3" would be used to exclude an area.




CODE NAME

1 INFRONTOF In front of

2 INCLUDED Included

3 EXCLUDED Excluded

4 NONMINAL Nominal Location

6 ADJACENT Land Area Adjacent to Another




• MANAGED_LAND_AREA An area of land characterized by resource values where a higher level of protection or additional assessment is required when performing a forest practice or other working practice on land. Out of scope for the ATB. This is a type of LAND_PRCL.



• MANAGED_LAND_AREA_DESCRIPTION Out of scope for the ATB.



• MANAGED_LAND_AREA_TYPE Out of scope for the ATB.



• MANAGEMENT_BENEFICIARY_EXCHANG An agreement that exchanges the management beneficiary on one piece of State owned land for another beneficiary. Beneficiary rights to the profit generated from the management of a land ownership right held by the state on a parcel of land under the stewardship of the Washington State Department of Natural Resources (DNR).




An agreement that changes beneficiary rights to the profit generated from the management of a land ownership right held by the state on a parcel of land under the stewardship of the Washington State Department of Natural Resources (DNR).





(These agreements are REAL_PROP_INSTRUMENT's is a LAND_AREA_DOC and is part of a LAND_TRANS_FILE_JACKET and each one is defined and described by the type codes that are related to these tables.)




• MANAGEMENT_BNF_TRUST_ACCT The account designated to receive the money acquired by a land transaction that produces profits that benefit the the management beneficiary. Out of scope for the ATB.



• MGMTBNF_ACCT This is the account that DNR has assigned to receive benefit for the money received from transactions on land ownership rights. These codes are currently in the D010 table and the GIS033 table.



• MGMTBNF_ACCT_COUNTY This is the account is assigned to. The county may not be the same as the county that the land parcel is located in.



• MGMT_AGRMT An agreement to manage land owned or under the stewardship of another. The DNR may be involved in any of different types of management agreements. We manage land for others (DSHS, DOT, GA) or others manage land for us (private contractors, other agencies).




(These agreements are REAL_PROP_INSTRUMENT's is a LAND_AREA_DOC and is part of a LAND_TRANS_FILE_JACKET and each one is defined and described by the type codes that are related to these tables.)




• MGMT_AGRMT_TY_CODE Not needed. We will know if the DNR is the manager or the party acquiring management service by the LAND_PRCL_AGENT and ownership of LAND_PRCL.



• MGMT_BNF_AGRMT An agreement that changes beneficiary rights to the profit generated from the management of a land ownership right held by the state on a parcel of land under the stewardship of the Washington State Department of Natural Resources (DNR).




An agreement that exchanges the management beneficiary on one piece of State owned land for another beneficiary. Beneficiary rights to the profit generated from the management of a land ownership right held by the state on a parcel of land under the stewardship of the Washington State Department of Natural Resources (DNR).





(These agreements are REAL_PROP_INSTRUMENT's is a LAND_AREA_DOC and is part of a LAND_TRANS_FILE_JACKET and each one is defined and described by the type codes that are related to these tables.)




• NAT_RES_SALE_AGRMT An agreement that sells natural resources on State owned land that is under the stewardship of the Department of Natural Resources. A Timber Sale is a Natural Resource sale agreement that only deals with the sale of timber. Other Natural Resource Sales could be for rock, minerals, boughs, mushrooms, hay, shellfish or others products produced on land.




(These agreements are REAL_PROP_INSTRUMENT's is a LAND_AREA_DOC and is part of a LAND_TRANS_FILE_JACKET and each one is defined and described by the type codes that are related to these tables.)




• NOMINAL_LOC_CODE Code that tells where a government lot is nominally located. This has been incorporated into the LEGAL_AREA_LOC_TY_CODE that is related to the LAND_PRCL_DESC for the LAND_PRCL and the LEGAL_AREA_DESC to tell if a LAND_AREA_DOC includes land that is nominally located in a described area or if it is the described area.





• PAPER_FILE_LOC_TY_CODE This is the D008 code table



• PHONE_TY_CODE The type of telephone that is at the end of the line when the telephone number is called.

CODES:

01 Home Home

02 Busi Business

03 Fax Fax

04 MESS message

06 Cell Cellular




• REAL_PROP_INSTRUMENT Any Conveyance Instrument, Lease, Easement, Temporary, Loan Security, Non-Encumbering, title report or other agreement that relates to land.



• REGION_CODE DNR region codes.



• SPECIAL_NOTATIONS A note placed in the system on a parcel of land. Such as; See Land Sale project section before granting any right of ways.



• SUB-TIDAL_SHELLFISH_SALE_AGRMT An agreement for the sale of oysters, geoducks, or horse clams.



• SUB_TIDAL_SHELLFISH_TY_CODE The type of shellfish to be sold in a sub-tidal shellfish sale agreement.



• TEMP_AGRMT An agreement that can be canceled at will. A non-encumbering agreement.



• TITLE_INSURANCE a type of real property instrument that insures the title.



• TRANSACTION_INTEREST The amount of interest an agent may have on any given area of land in a given document. This is in the TRANSACT_AGENT_OWN table.



• TRANSACTION_LAND_AREA_DESC this is the LAND_AREA_DOC 's LEGAL_AREA_DESC and describes the land included within the document. This table is not used it has been incorporated into other areas to save this information.



• TRANSACTION_LAND_AREA_LOCATION See REAL_PROP_INSTRUMENT .



• TRANSACT_AGENT_OWN this tells the percentage of ownership any given agent has in an agreement or land parcel. The ownership an agent has in a transaction depends on if they own the rights granted with separated undivided rights, undivided rights, no rights (none) or if the rights are unknown.





• TRANSACT_AGENT_OWN_TY_CODE




codes:

01 None used for those that represent the owner

of a right. (Attorney, Executor/Executrix,

trustee, contact person)





02 separate One receiver of rights in a document.

(Right of survivorship specified in document

itself or will)





03 Undivided community property (right of survivorship),

Partnership (right of survivorship), Joint Venture

(right of survivorship), Tenancy by Entirety

(only for husband and wife), Joint Tenancy

(right of survivorship), Tenants in common

(no right of survivorship between co-tenants),

Easement right to use land owned by another.





04 Unknown not able to determine by information on the

agreement, instrument or document.




• TRANSACT_EVENT_TY_CODE This is what event is really happening on the land or what is allowed by a real property instrument. An easement for a sidewalk or road, a timber sale, overhead power lines, buried communication cable; are examples of what is on this table. A land parcel or a real property instrument can have many events on it.



• TRESPASS An encumbrance agreement includes an interest held by one party in the property of another which lessens the owner's (owner stakeholder) fee simple title.



• DNR_CNTRT_TY_CODE the type of contract used to sell timber, minerals, rock or other sales of Natural Resources. This used to be the TS_CNTRT_TY_CODE. but, was change since it is used by more than just Timber Sales.



• DNR_AUTH_TY_CODE gives information on if an agreement used by the DNR requires, Board, or Region authority, This used to be the TS_TY_CODE but, was change since it is used by more than just Timber Sales.



• WATER_PROVISION This is information on the name of the person or organization providing water for a water right.




(These agreements are REAL_PROP_INSTRUMENT's is a LAND_AREA_DOC and is part of a LAND_TRANS_FILE_JACKET and each one is defined and described by the type codes that are related to these tables.)




• WATER_RIGHT right granted by the Department of Ecology to use or remove water from land.




(These agreements are REAL_PROP_INSTRUMENT's is a LAND_AREA_DOC and is part of a LAND_TRANS_FILE_JACKET and each one is defined and described by the type codes that are related to these tables.)