CADASTRAL FRAMEWORK PROJECT PARTNER NARRATIVES

AND BUSINESS EXPECTATIONS

February 1998





COUNTY PARTNERS



Clark County

Representative: Bob Pool



BACKGROUND

Clark County has a highly developed Geographic Information System (GIS) with a twenty year history parcel base that is based on legal descriptions. There is currently a twenty-one person GIS staff. They publish a monthly compact disc of their parcel base for a $600 annual fee.



PROJECT EXPECTATIONS

There are several long term business expectations that apply to Clark County's GIS functions. Foremost, would be an expectation of developing better PLSS information for Clark County. Of particular interest are quarter and quarter/quarter sections. Improved PLSS information for their rural areas, such as Camas and Washougal, is highly desired. Another expectation of the project is development of better cross-county boundary ownership information for improved coordina- tion on projects such as Search and Rescue. Clark County would also like to see a spin-off effort to coordinate a statewide contract and cost sharing effort for digital orthophotography. Parcel data should be tied to digital orthophotography.



CADASTRAL FRAMEWORK APPLICATION EXPECTATIONS/NEEDS

System and Data Administration Support: normal business hours (8 a.m. to 5 p.m.) - backup and recovery within 24 hours

File Format for Download Access: Shape file format is acceptable

Queries: Queries will generally be needed by county or township

Metadata: Some sort of tabular query for metadata will be suitable.



Snohomish County

Representative: Phil Beilin



BACKGROUND

Snohomish County is in the process of building their land records GIS through a significant digital data conversion project. This project began in early 1997 and is expected to continue over the next several years. The project started with high accuracy data conversion of the City of Everett. The high accuracy cadastral line work will form a framework for the storing and maintenance of tax account parcels, subdivisions, transportation and utility easements, rights-of-way holdings, Assessor benchmark areas, Assessor levy code areas, municipal zoning, administrative taxing districts, PLSS, government lots, and water bodies. The cadastral data will be maintained by the Snohomish County Assessor's Office and the Snohomish County Public Works Department.



PROJECT EXPECTATIONS

Snohomish County will be participating as the pilot county for cadastral data integration. They will be contributing cadastral data as well as some in-kind work time contributions from their cadastral data experts. Their expectations from participating in this project are to further their connections to development of state standards for geospatial digital data and in making public information more easily accessible. They also expect to improve their government lot cadastral data.



CADASTRAL FRAMEWORK APPLICATION EXPECTATIONS/NEEDS

System and Data Administration Support: normal business hours (8 a.m. to 5 p.m.) - backup and recovery within 24 hours

File Format for Download Access: Shapefile format is acceptable.

Queries: Queries would vary from regional to county to township level.

Metadata: A front end metadata application is definitely advised and should follow Federal Geographic Data Committee FGDC standards. Simple data summaries would also be desirable using text files with hyperlinks on the seven base elements of FGDC standard metadata.



Spokane County

Representative: Ian Von Esson



BACKGROUND

Spokane County has an extensive cadastral data GIS. They have developed a map objects browse and query application based on their cadastral data. It is available for county employees as well as the general public. It is not currently provided over the Internet.



PROJECT EXPECTATIONS

There are several business expectations that Spokane County envisions in a statewide cadastral framework effort. The primary expectation is that of improved PLSS control base data for the state that can be commonly used and upgraded. In their view, this is the first step that needs to be accomplished. If PLSS section and quarter section control is established first, then parcel level data would have a chance at improved accuracy. Improved PLSS control in the county's rural areas would be desirable. In addition, improved government lot information through framework coordination, would also be of use. A long term vision for the state includes electronic submittal of plats with statewide plat standards for geographic parcel data development.



CADASTRAL FRAMEWORK APPLICATION EXPECTATIONS/NEEDS

System and Data Administration Support: normal business hours (8 a.m. to 5 p.m.) - backup and recovery within 24 hours

File Format for Download Access: Shape file format is acceptable

Queries: Queries would likely be made by county to township level.

Metadata: Metadata resources should be minimal at this point in the project. Wordperfect documents would be fine. It should be simple and easy to use. Data that is integrated among framework partners will have to have coordinated documentation.



Stevens County GIS Partnership

Representative: Joseph Barreca



BACKGROUND

The Stevens County GIS Partnership includes approximately 43 participating members. The membership ranges from federal, state, local, and tribal representation. The Partnership was established in order to jointly provide leadership to Stevens County databases through Geographic Information Systems (GIS), Global Positioning Satelite (GPS) and digital orthophotography. As partners, they have independent responsibilities yet are dependent on each other for successful delivery of programs and services to Stevens County citizens. Their vision is to provide land based information which allows common and shared databases for service to Stevens County landowners.



PROJECT EXPECTATIONS

There is a wide variety of business needs and expectations from the Partnership that could be met through the Washington Cadastral Framework Project (CFP). The core business expectation is to develop a common Public Land Survey System (PLSS) base data set for common use in the county as well as the state. They would also like to have common public ownership information for use in watershed quality and improvement projects taking place throughout the county. The city partners would like to use the CFP data for county planning projects such as developing urban growth boundaries.



CADASTRAL FRAMEWORK APPLICATION EXPECTATIONS/NEEDS

System and Data Administration Support: normal business hours (8am to 5pm) - backup and recovery within 24 hours

File Format for Download Access: Shape file format is acceptable.

Queries: Queries would likely be made by county or down to a township level. Queries by Watershed Administrative Units (WAU) would be useful for county watershed projects.

Metadata: Text files would be acceptable. Metadata should be as simple as possible and easy to use. It would be great to have a metadata report automatically produced based on the query made that could be easily downloaded and printed.



Yakima County

Representative: Mike Vachon



BACKGROUND

The Yakima County GIS unit works primarily on county and regional planning projects. They develop data such as city limits and growth management designations. One of regional planning projects they have been involved with spans ten counties and involves the development of a regional environmental health coverage. This project is funded by the state Department of Health. The county GIS unit is also currently developing some parcel data for use in planning efforts. They are working in coordination with the county assessors office and the Yakima city GIS work unit. The county GIS unit is somewhat limited in the redistribution of parcel data they receive from the assessors office. This is due to county assessor's data distribution policies. The Yakima County Public Works Department conducts all of the county survey efforts.



PROJECT EXPECTATIONS

The main business expectation Yakima County GIS has of the cadastral framework effort is the development of an optimal PLSS grid for the state that all counties can use and share. This PLSS layer could then be used as a common base for county and regional specific data development projects. Four out of the ten counties they have been working with on the regional environmental health project do not have any PLSS data. They would like to see these four counties be able to obtain PLSS data from the Cadastral Framework Project.



CADASTRAL FRAMEWORK APPLICATION EXPECTATIONS/NEEDS

System and Data Administration Support: normal business hours (8 a.m. to 5 p.m.) - backup and recovery within 24 hours.

File Format for Download Access: Shape file format is acceptable.

Queries: Queries would likely be made by county or down to a township level. Queries would mainly be for data downloads and possibly for government lot maps. Disclaimer required before data download takes place.

Metadata: no preference on metadata as long as it is there somewhere for browsing and downloading.



Puget Sound Regional Council

Representative: Andrew Norton



BACKGROUND

The Puget Sound Regional Council (PSRC) has been representing the interests of Snohomish, King, Pierce, and Kitsap Counties regarding the Cadastral Framework Project. The PSRC has been in existence, under various titles, since the late 1950's. The council is responsible for regional planning issues such as comprehensive transportation planning. Among other activities, they prioritize and distribute federal funds for road and transit projects within the four counties.



PROJECT EXPECTATIONS

The primary expectation PSRC has regarding the Cadastral Framework Project is that it provide a base layer that is the lowest common denominator for sharing data. Jurisdictional boundaries can be standardized by having both designated control points along county boundaries and the imbedded cadastral records on monumentation and control. In this way, transportation, hydrology, and other geospatial framework data layers can coordinate and tie to the cadastral base layer.



The PSRC also has some expectations regarding cadastral data maintenance. Equitable cost sharing arrangements should be instituted for data maintenance that are scaled by ability to pay. The PSRC's longer term vision of the cadastral framework includes a distributed maintenance scenario rather than centralized maintenance. Various data "owners" would have the ability to lock a particular area for maintainance over the Internet. This maintenance would be transparent to the outside user. The Puget Sound Regional Council does not forsee a maintenance role for the cadastral data, but would be a user of the data. The four counties within the region, however, could potentially participate in cadastral data maintenance.





CADASTRAL FRAMEWORK APPLICATION EXPECTATIONS/NEEDS

System and Data Administration Support: normal business hours (8 a.m. to 5 p.m.) - backup and recovery within 24 hours.

File Format for Download Access: Shape file format is acceptable.

Queries: Ability to make queries and data downloads throughout the state is needed.

Metadata: Metadata should follow the FGDC model with a front-end approach. It should be posted to a clearinghouse, separate from the data and should be easily accessible by county and city level governments. The metatdata should have regional links on key words.



STATE PARTNERS



Interagency Committee for Outdoor Recreation (IAC)

Representative: Kitty Weisman (The IAC representative is representing the interests of both IAC and the Washington State Parks and Recreation Commission as a member of the Cadastral Project)



BACKGROUND

The IAC is a state agency that provides grants to state and local agencies to acquire and develop recreation and wildlife habitat lands. Since 1964, the IAC has helped finance over 2,700 recreation and conservation projects throughout the state. The IAC does not own or manage any real property, however, State Parks owns and manages over 300 properties for public recreation purposes throughout the state.



The IAC's governing board is an eight member committee composed of three state agency directors and five citizens appointed by the Governor. The state agency directors that sit on the Interagency Committee are the Directors of the Dept. Of Natural Resources, the Dept. Of Fish & Wildlife, and State Parks. Staff of the IAC, under the guidance of a Director appointed by the Governor, manage the agency's grant programs, and implement policies and directives established by the IAC board, the Legislature, and the Governor's Office.



PROJECT EXPECTATIONS

The IAC has several business expectations of the Cadastral Framework Project over the short and long term. First, the project should initially include products (such as GIS coverages and associated tabular databases) that provide information about the location and boundaries of major recreation and habitat lands, including state and national parks, wilderness areas and wildlife areas. This information currently exists on DNR's Major Public Lands Quads databases, and should be incorporated into the Cadastral database when appropriate. This information will provide an improved framework for decision-making about recreation and habitat planning, funding priorities, and policy development. Finally, the project should eventually include geographic and ownership information, where available, about other recreation lands (trails, water access sites, local parks and conservation areas, etc.) For the purpose of conducting land inventories and recreation and habitat needs assessments.



The Washington State Parks & Recreation Commission also has several business expectations of the Cadastral Framework Project. State Parks needs improved information about State Parks' property locations and boundaries for several reasons: long & short term parks planning; responding to requests for leases, easements, and permits; tracking land transactions; resolving trespass issues.



Both the IAC and State Parks need the ability to produce display and working maps for reports, presentations, and analysis. The two agencies also need the ability to query the Cadastral database and produce reports based on the tabular data.



RELATED PROJECTS AND PARNERSHIP OPPORTUNITIES

To help the Cadastral Framework Project meet the above-stated business needs of the two agencies, the IAC and State Parks are prepared to contribute the results of several related studies and projects to the Cadastral database.



First, due to IAC's role in funding public land acquisition, the Washington State Legislature directed IAC to conduct an inventory of all public lands in Washington State. The Public Lands Inventory Project will likely include coordination of an effort to improve existing state parks ownership information on DNR's Major Public Lands and Public Lands Quads GIS databases. The MPL and PLQ databases have some information about the major state parks locations and boundaries, but the information is not comprehensive or accurate and is therefore limited in its utility for planning and decision-making. If this coordination effort is a success, the MPL and PLQ data for State Parks' properties will be improved and can be incorporated into the Cadastral database.



Second, the IAC has just completed an inventory of over 900 public motorboat launch facilities throughout the state and is prepared to share the digital geographic information about these sites with the Cadastral project. Information about these sites include latitude and longitude point coordinates, owner/manager, facility description, and universal accessibility (ADA) information.



And finally, the IAC maintains geographic and other information about its over 2,700 funded recreation and habitat projects around the state. As a result, spatial and other information about local and state parks, public access sites, open space, conservation areas, recreation facilities (shooting ranges and ORV parks), etc. is available to the Cadastral Project. This information can be incorporated into the Cadastral database as a separate GIS coverage or as part of an overall public land coverage.



CADASTRAL FRAMEWORK APPLICATION EXPECTATIONS/NEEDS

System and Data Administration Support: normal business hours (8 a.m. to 5 p.m.) - backup and recovery within 24 hours

File Format for Download Access: Shape file format is acceptable

Queries: Queries would potentially be for on-line queries, map download, and data download.

Metadata: A front-end metadata design would be preferred.









Washington Department of Natural Resources

Project Sponsor: Dave Steele, State Land Surveyor

Project Manager: Carrie Wolfe



BACKGROUND

The Department of Natural Resources (DNR) has been a core collector and provider of cadastral data throughout the state. The department has been involved with many interagency digital data projects such as DATA96. The DATA96 Project involved 15 partners efforts to complete a statewide base coverage of public land survey, hydrology, transportation, boundaries, and major public ownership. The Cadastral Framework Project is viewed as a continued effort to develop a new way of doing digital data business; where partners share responsibilities, commitment, benefits and control. It is not a one-time effort.



PROJECT EXPECTATIONS

The DNR has several expectations from this project. First, it is expected that a minimum of sixteen partners participate in this project representing private, local, state, and federal organizations. Secondly, project partners will adopt a single physical data model for data conversion and transfer to and from the Cadastral Framework. Third, cadastral data from DNR will be converted to the new model. In addition, at least three other partners will contribute cadastral data and integration resources (either in-kind or funds) for the pilot county (Snohomish). Maintenance procedures for the refreshing of that data over time will be established and agreed upon. The concept of data conversion and transfer to and from the framework data will be tested and evaluated for future phases of cadastral data integration. Finally, the cadastral framework data and metadata will be posted on the Internet with an access application for data queries and downloads.



CADASTRAL FRAMEWORK APPLICATION EXPECTATIONS/NEEDS

System and Data Administration Support: normal business hours (8 a.m. to 5 p.m.) - backup and recovery within 24 hours.

File Format for Download Access: Shape file format may be acceptable if it meets the technical needs (yet to be tested).

Queries: User interface should be simple and easy to use.

Metadata: Metadata should be documented according to the Content Standard for Geospatial Metadata, where feasible, and served through the Internet.



Washington Department of Revenue

Representative: Bob Peterson



BACKGROUND

The state Department of Revenue (DOR) keeps track of each county's tax district boundaries. There are approximately twenty-five different types of tax districts. The DOR creates tax district maps with information from the counties. These maps are sent to the county utility companies. The utility companies, in turn, determine the amount of mileage of utilities that pass through various tax districts. This information helps determine county revenue estimates per tax district. The utility companies send the maps back to the DOR. From here they are distributed to the county assessor offices for use in tax statement preparation to the utility companies.



PROJECT EXPECTATIONS

The Department of Revenue is primarily interested in the use of Public Land Survey and county boundary data from the Cadastral Framework Project. They would use this information in the creation of their tax district maps.



CADASTRAL FRAMEWORK APPLICATION EXPECTATIONS/NEEDS

System and Data Administration Support: normal business hours (8 a.m. to 5 p.m.) - backup and recovery within 24 hours.

File Format for Download Access: Shape file format is acceptable.

Queries: Queries would likely be made by county or portions of a county. The DOR is more interested in the physical representation of data rather than the attribute information.

Metadata: Metadata should be simple and easy to browse.



Washington Department of Transportation

Representatives: Gordon Kennedy and Roger Caddell



BACKGROUND

The state Department of Transportation (DOT) has approximately 7,000 miles of right-of-way within Washington State needed for road construction and maintenance projects. They coordinate with counties, cities, and the Department of Natural Resources in the maintenance of their cadastral data.



The DOT also keeps track of city limit boundaries for highway transportation planning and analysis. Traffic events and accidents are tracked by city limit boundaries.



PROJECT EXPECTATIONS

The Department of Transportation has several project expectations. One of the primary expectations of the Cadastral Framework Project is the building and maintenance of an optimal Public Land Survey System (PLSS) layer for the state using Latitude/Longitude (NAD83). City limits are generally defined by township and range. A high precision PLS for the state would help them track events such as city annexations that change city limit boundaries. The Real Estate Services Division of DOT may be interested in Latitude/Longitude coordinates along right-of-ways for various court actions they become involved in. There is also a need to view ownership parcels to aid in determining what property is needed to purchase for right-of-way expansions.



CADASTRAL FRAMEWORK APPLICATION EXPECTATIONS/NEEDS

System and Data Administration Support: Extended business hours for flexible work shifts

(6 a.m. to 6 p.m.) - backup and recovery within 24 hours.

File Format for Download Access: Shape file format is acceptable.

Queries: DOT would like unprojected data for downloading preferably in decimal degrees, l latitude/longitude (NAD83) which is currently how they store their cadastral data. Queries would be made throughout the state.

Metadata: One set of metadata would be preferred for the cadastral framework. Agree strongly to FGDC standards for metadata. A title page and table of contents with hyperlinks is the preferred format. Need the ability to easily view and print.



FEDERAL PARTNERS



Bureau of Land Management

Representative: Marc Thomas



BACKGROUND

The Bureau of Land Management (BLM) is the recognized source of PLSS data and survey expertise for all federal agencies. The digital PLSS data created by BLM's Geographic Coordinate Data Base (GCDB) reflects the best data available. It is based on all surveys available. Updates occur based on user input and improved information. There is not currently funding for GCDB development across the state of Washington. However, there are some townships throughout the state, most of which are federally owned, that have been funded by the U.S. Forest Service for GCDB data development.



PROJECT EXPECTATIONS

The primary business expectation from the BLM, regarding the Cadastral Framework Project, is to obtain cadastral data for the spatial component of their ALMRS data. Without the spatial component, it is merely alpha numeric data with limited capabilities. The BLM is interested in government lot information for nonfederal lands and other ownership data down to the 40 acre level. They do not need tax lot information. Any data received would then go through a quality assurance procedure on a township by township basis before it would be integrated to ALMRS.



CADASTRAL FRAMEWORK APPLICATION EXPECTATIONS

System and Data Administration Support: normal business hours (8 a.m. to 5 p.m.) - backup and recovery within 24 hours

File Format for Download Access: Shape files may be used or an ascii file format

Queries: Queries would generally be for downloading data.

Metadata: Feature level metadata is needed as well as coverage summaries with phone contact information on-line.



Bureau of Reclamation

Representative: Mike Beaty



BACKGROUND

The mission of the Bureau of Reclamation (BOR) is threefold. The predominant mission involves irrigation projects. A secondary mission is hydroelectric generation projects. They also have some involvement in recreation and wildlife programs. In Washington state, there are three large scale projects that include the Grand Coulee Hydroelectric Project (also provides water to Columbia Basin), the Columbia Basin Irrigation Project, and the Yakima Project involving water storage and diversion. The BOR projects demand a great deal of interagency coordination. They also provide federal funds, in lieu of taxes, to counties based on an inventory of federal acres within a given county.



PROJECT EXPECTATIONS

The Bureau of Reclamation has several business expectations from the Cadastral Framework Project. Of central importance is development of the PLSS layer with the Geographic Coordintate Data Base (GCDB) data. Ownership information is also key to their business activities as well as easements and right-of-ways. The framework should be a common base of data for all to use and maintain. Each partner organization can add their own attributes, to the framework data, as needed for their specific business needs.



CADASTRAL FRAMEWORK APPLICATION EXPECTATIONS/NEEDS

System and Data Administration Support: normal business hours (8 a.m. to 5 p.m.) - backup and recovery within 24 hours.

File Format for Download Access: Shape file format is acceptable as long as they meet all of the technical needs. Arc export format may be required if shape files have technical limitations.

Queries: Queries will predominantly be made by township and range and sometimes by county. However, within the Columbia Basin Project, queries would be required by farm unit.

Metadata: Text and hypertext with key word searches and the ability to download and print would be adequate.

Forest Service

Representative: Tim Kent



BACKGROUND

The Forest Service has been working on the development of the Automated Lands Project (ALP). With this project they will be able to track their spatial and tabular cadastral data in a standard format. In has not been implemented throughout the state yet. They are still in the process of building and testing the ALP's data. Historically, each national forest unit has stored their cadastral data slightly differently. Not only will ALP standardize Forest Service cadastral data, it will also be compatible with the Bureau of Land Management's cadastral data project (ALMRS).



PROJECT EXPECTATIONS

The Forest Service has several project expectations over the short and long term from the Cadastral Framework Project. One expectation is that a centralized cadastral data integration office will be established under the supervision of the Washington State Land Surveyor. Under this scenario, data updates would be submitted from partners. All maintenance would take place at the integration center. This office should work in conjunction with the framework partners. Over the long term, Geographic Coordinate Data Base (GCDB) data should be built for the state. The Forest Service views GCDB data as the most accurate survey data because it is based on all surveys available. Full public disclosure of the framework data should be a long term goal. In addition, there should be an ability to integrate other data layers (such as hydrography, transportation, topology, etc.) with the cadastral framework data.



From a data user standpoint, the key will be ease of access to the cadastral framework data on a continual basis as the data is updated and refreshed. This access should be not only for queries, but for downloading data as well.



CADASTRAL FRAMEWORK APPLICATION EXPECTATIONS/NEEDS

System and Data Administration Support: normal business hours (8 a.m. to 5 p.m.) - backup and recovery within 24 hours.

File Format and Download Access: Shape file format is acceptable if it can easily be converted to ARC/INFO coverages.

Queries: Queries would typically be for downloading updated cadastral data.

Metadata: FGDC Standards - start simple and then build up



U.S. Geologic Survey

Representative: Tom Sturm



BACKGROUND

Historically, the U. S. Geologic Survey (USGS) has been a primary provider of section level cadastral information, but they are rapidly moving away from that role. The USGS considers the Bureau of Land Management to the primary source with national responsibility for cadastral data. The USGS will continue to be a user of cadastral data down to the section level (1:24,000 scale) for cartographic purposes, but they will not play a role in maintenance.



PROJECT EXPECTATIONS

The primary business expectation of the Cadastral Framework Project is for the BLM to develop and maintain Geographic Coordinate Data Base (GCDB) data across the state of Washington and make it available on the framework for cartographic purposes.



CADASTRAL FRAMEWORK APPLICATION EXPECTATIONS/NEEDS

System and Data Administration Support:

File Format for Download Access: < not yet able to contact for this information >

Queries:

Metadata:











PRIVATE ORGANIZATIONS



Longview Fibre

Representative: Wes Schlenker



BACKGROUND

Longview Fibre Company has landholdings throughout Washington and Oregon. They have a GIS that tracks three types of cadastral parcel data for their ownership. These include tax parcel, deal parcel (how it was purchased), and the management parcel. They are willing to contribute their ownership boundaries for the cadastral data integration pilot in Snohomish County.



PROJECT EXPECTATIONS

Longview Fibre has three main business expectations from the Cadastral Framework Project. As part of their business, the GIS section provides ownership maps to their tree farms for use in land management activities and planning for permits and easements. The ownership information from the Cadastral Framework would be useful in generating these maps. Another business expectation is for improved PLSS and property boundaries within the state from survey information. Finally, a longer term expectation of the Cadastral Framework is access to title and easement information.



CADASTRAL FRAMEWORK APPLICATION EXPECTATIONS/NEEDS

System and Data Administration Support: normal business hours (8 a.m. to 5 p.m.) - backup and recovery within 24 hours.

File Format for Download Access: Shape file format is acceptable.

Queries: Downloading data for the production of ownership maps would be the main query need.

Metadata: Metadata should be simple and easy to use.



Weyerhaeuser Corporation

Representative: Steven Phillips



(Not available for information)



Environmental Systems Research Institute (ESRI)

Representative: Eric Bishop



ESRI is involved in the Cadastral Framework Project as a consultant business partner.