Cadastral Framework





Project Charter









Charter Members:



Clark County Stevens County Partnership Longview Fibre Inc.

Assessment and GIS c/o Map Metrics End of Fibre Way

1200 Franklin 2109 HWY 25 South Longview, WA 98632

Vancouver, WA 98660 Kettle Falls, WA 99141



US Bureau of Reclamation Environmental Systems Research WA Dept of Community,

MS PN 1103 Institute Trade, and Economic

1150 N Curtis RD.. Northwest Region Office Development

Boise, ID 83706-1234 606 Columbia ST NW Suite 213 906 Columbia Street SW

Olympia, WA 98501-1099 Olympia, WA 98504



Interagency Committee for US Geological Survey Yakima County

Outdoor Recreation Western Mapping Center Yakima County GIS

PO BOX 40917 345 Middlefield Rd. MS 531 Courthouse Room 421

Olympia, WA 98504-0917 Menlo Park, CA 94025 Yakima, WA 98901



US Bureau of WA Dept of Natural Resources Puget Sound Regional

Land Management Information Technology Division Council

BLM OR 957 PO BOX 47020 Forecasting and Growth Strategies

PO BOX 2965 Olympia, WA 98504-7020 1011 Western Ave. Suite 500

Portland, OR 97208 Seattle, WA 98104-1035



WA Dept of Revenue Spokane County WA Dept of Transportation

Property Tax Division Division of Engineering and Roads Management Information Systems

PO BOX 47471 1116 West Broadway PO BOX 47430

Olympia, WA 98504-7471 Spokane, WA 99260 Olympia, WA 89504-7430



Weyerhaeuser Corp. Douglas County US Forest Service

Timberlands Information Systems 470 9th St NE Region 6, ALP

PC2-226 East Wenatchee, WA 98802 PO BOX 3623

Tacoma, WA 98477 Portland, OR 92708



Thurston Regional Planning Snohomish County

Council 3000 Rockefeller

2404 Heritage Ct. SW #B MS 309

Olympia, WA 98502-6031 Everett, WA 98201

Introduction



The Cadastral Framework Project will create a superior method to access and share Geographic Information System (GIS) data. The project will employ sound business rationale, innovative organizational relationships, and advanced technical capabilities to deliver a cadastral framework for Washington State.



Cadastral data are defined as the geographic extent of the past, current, and future rights and interests in real property including the spatial information necessary to describe that geographic extent. Cadastral data include Public Land Survey records, political sub-division boundaries (i.e. city, town, county), ownership information (both public and private), and comprehensive plan and zoning district data.



Cadastral data are the backbone of most data in the GIS. They describe the geographic location of many other GIS data layers. GIS applications, including most mapping and reporting capabilities, are dependent on cadastral data. Cadastral data are important to all GIS users.



The Cadastral Framework Project is different from other data coordination efforts in a number of ways. It is not just a government project. It will fulfill the business needs of public and private organizations. It is not based on old data sharing relationships. Project partners will develop a new way of doing business; where partners share responsibilities, commitment, benefits and control. It is not a one-time effort. The project team will develop an interactive, feature-based application that will allow access capabilities including data query, download, and upload.



If this project is not put forward, each organization may continue to enter and use cadastral data separately, resulting in loss of coordination and cooperation. Opportunities to reduce expenditures for data collection and integration by spreading the costs for data development across many organizations will be lost. The opportunity to obtain useful and useable information for areas surrounding each organizations jurisdictional boundaries will not be available. The opportunity to gain from the standardization of cadastral data will be lost. The Cadastral Framework Project is designed to benefit the entire community.



Key Objectives and Benefits



The Cadastral Framework Project has three key objectives, each providing benefits to project partners:



First, the business requirements for cadastral data among partner organizations will be defined. This will make possible the development of cadastral data that meets the needs of many organizations. It will identify a base level of cadastral information that all can use and share.



Second, the project will implement institutional arrangements to facilitate data maintenance partnerships. The partnership responsibilities and roles will vary among organizations.



Third, the project will implement an interactive software application for cadastral data. Existing software applications will be evaluated and used, to the extent possible, while meeting project requirements. However, the intent is not to require specific software products from partner organizations in order to use the application. The application will include a feature level database and will support data queries, uploads and downloads. This will allow for quicker access to cadastral information.



Measures of Success



Project success will be measured primarily by four criteria. These are associated with the recruitment of project partners; adoption of a common framework data model; identifying and filling institutional roles; and entry of cadastral data. The Cadastral Framework Project will be considered a success if:



A minimum of sixteen organizations participate in the project; four each representing private companies, local (city, county, regional), state, and federal government;



project partners adopt a single physical data model for data conversion and transfer to and from the Cadastral Framework;



project partners identify and fill organizational roles desired to make Cadastral Framework a reality in Washington State; and



cadastral data from the Department of Natural Resources are converted to the new data model and at least three other partners participate in testing the integration of their data to the new model for the test county.



Key Deliverables



The Cadastral Framework Project will incorporate a phased approach. The first phase of the project will include data integration for a test county within the state. Recommendations for future phases of data integration and maintenance will be made based on the experience and lessons learned. Each phase of the project can be divided into four main catagories of development. Each catagory, along with its key deliverables for the first phase, is identified below:



Requirements (Sept. '97- Feb. '98)

Test county identified for data integration

Finalized logical data model

Business process model

Updated Statement of Feasibility



Design (Feb '98 - April '98)

Identified impact of SDE and Internet technology

Physical data model

Draft partnership agreements



Construction (April '98 - June '98)

Data integration

Database loading



Final Implementation (June '98 - August '98)

Finalized partnership agreements

Cadastral framework data posted on the Internet

Recommendations for future framework data integration and maintenance



Project Scope (Summary)



The project scope is defined by a number of areas of interest. These include functional capabilities, data products, geographical area, and participant organizations. A summary of the project scope is noted below. A more complete project scope is listed in a separate document.



Current Scope:



Functional Capabilities - A cadastral database will be established from which partners will have access capabilities including query, download, and upload.



Data Products - The project will involve cadastral data only. These data will be defined as the set of, or a subset of, the Cadastral Data Content Standard, as defined by the Federal Geographic Data Committee's Subcommittee on Cadastral Data.



Geographical Area - The project will be applicable to the entire state of Washington.



Participant Organizations - The project will focus on the needs of the sixteen partner organizations.



Future Opportunities (not in current project scope):

This project is seen as a start. In the future, additional organizations will participate and contribute data. Lessons learned here could apply to other framework data layers, such as transportation and hydrography. In the future, the geographic area could be extended to include other states and Canada. Additional applications may be developed to allow any citizen to access and use the data.









Key Assumptions



The following are critical to the success of the Cadastral Framework Project. Key assumptions are:

Participation and funding are available from partner organizations.



Key staff resources are available and can be scheduled to complete project tasks.



Agreement can be reached on a common data model for the Cadastral Framework.



Technical capabilities are available to allow identified data access capabilities over the Internet.



How this Project fits Tactically with Others



This project will contribute cadastral data to the National Spatial Data Infrastructure (NSDI). The NSDI is a nationwide coordinated approach to support public and private sector applications of GIS data in areas such as transportation, community development, agriculture, emergency response, environmental management, and information technology.



This project is endorsed by the Interorganizational Resource Information Coordinating Council (IRICC). IRICC was established to enhance long-term intergovernmental information support for implementation of the Northwest Forest Plan, as well as other ecosystem efforts throughout the Pacific Northwest. This project supports IRICC's efforts develop data standards and develop framework data.



This project is also endorsed by the Washington State Geographic Information Council (WSGIC). The WSGIC coordinates and facilitates the use and development of the State's geographic information. Lessons learned from WSGIC's efforts to make metadata available through an Internet based Clearinghouse node will be applied to this project.



The project will be coordinated with other framework efforts, such as the Transportation Framework Project being developed by the PSRC, King County, and the State Department of Transportation.



The Cadastral Framework Project will compliment efforts already undertaken by participant organizations. Many, especially local government, are currently involved in multi-participant cadastral efforts. The Cadastral Framework Projects seeks not to usurp these efforts, but to build on them to construct a cadastral framework for the state.





Funding (Cost Estimates)



PHASE 1 START END LOW COST HIGH COST
Requirements Sept. '97 Feb. '98 $ 58,000 $ 65,000
Design Feb. '98 April '98 85,000 170,000
Construction April '98 June '98 100,000 200,000
Final Implementation June '98 Aug. '98 53,000 106,000
HW/SW 150,000 300,000
Totals $446,000 $841,000